News in version

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News K2 gaia.02

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Basic Code Lists and Supporting Modules K2

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ARES - adding of bank accounts

When importing bank accounts with the ARES function, the field of the bank account currency is not filled in, because Ares does not provide this information.

In this context, we have made a change in the bank accounts of the Supplier / Customer. The Bank Account Currency field is now an optional field.

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Marketing

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Synchronization of emails to activities in K2

Automatic download of emails to activities in K2 is a tool that is used to send the entire email to K2. Based on it, an activity with the content of the email will be created and the activity will be linked to contact persons or partners according to the sender or recipients of the email. The activity is created without user intervention based on the set scheduled task for Email Synchronization.

The tool can be used especially in customer support, where all communication with the customer is recorded or as support for salespeople and marketing, in monitoring and evaluating opportunities, etc.

This function is only available for use with the MS Exchange mail server.

The settings of the tool are described in the documentation under the module Marketing / Synchronization of emails to activities in K2.

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Contact center

The Contact Center module allows user to view information about an incoming call directly in K2. The basis for the functioning of the Contact Center is the connection of K2 with the telephone exchange. Thanks to this, K2 can display information to users about their calls. It is important that K2 identifies the person or customer based on the telephone number. Thanks to this, the K2 user is informed about the caller before he/she picks up the call.

This module can also automatically store all calls that take place via the exchange to K2. This makes it possible to get an overview of the calls of all user customers. Displays information about ongoing calls to users who are connected to the contact center through an open activity form. They can easily create an entry in the CRM directly from the ongoing call.

It is also used to evaluate received, missed and outgoing calls, which is made over the Call History book.

We can use it to call from K2, i. e. dial the contact person's number directly from the form in K2.

The contact center is intended for companies that have customer support and want to manage its quality.

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Sale/Purchase

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Change for EKOKOM

A new Change EKOKOM action has been added to the bulk actions in ribbon on the article card. For articles marked with an asterisk or for articles in a container, it enables the bulk insertion or removal of packaging for a selected group of articles. For a more detailed description, see the manual for versions K2 luna.06 and K2 gaia.02

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Pricelists - A new field Only for multiple of amount

A new field Only for multiple of quantity has been added in the definition and in the price list item. If it is checked and the field Quantity is entered, then the price defined here is applied only at the exact (integer) multiple of the entered quantity in the sales item.

The logic of determining the price does not change, i. e. all suitable prices for articles from the price list are sorted by priority and from the lowest and it is checked whether the price meets the conditions for quantity. Therefore, the new option does not automatically take precedence (that means, the price from another price list can be added, if it is lower).

This field is intended for cases where we allow the customer to give a lower price if he/she buys a quantity of articles that do not need to be unpacked in any way.

Example: Article has a quantity of 15 specified in the price list definition, the Only for a multiple of quantity field is checked. 10% discount from the price entered in the X1 price list.

If the user buys article in the quantity of 15 (and its multiples, e. g. 30, 45 ...), then the price with a 10% discount will be applied. For other quantities of purchased article (e. g. quantity 1 to 14, 16 to 29, 31 ...) the price from the price list X1 will be applied.

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Check box Create reminders

In the universal forms on invoices in, invoices out, advances provided and received, other receivables and other liabilities, the Create reminders check box has been added to the Payments tab.

The same check box has been added on the Suppl./Cust. card. to the Sales / Payment Terms and Purchase / Payment Terms tabs.

When creating documents, the check box will be set according to the Suppl./Cust. card.

When creating a new customer, the check box will be set according to the settings in the Administration of own companies on the Finance settings tab.

The check box is already set for existing documents and customers when the version is initialized.

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Logistics

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Article coverage data according to own companies

We made changes to display proper data in the Article coverage function according to own companies. Data from companies, which are not displayed, are not loaded into Coverage. There is also new field in the Coverage configuration form: List of own companies. It enables to define own companies for coverage. With such a setting can user browse just through data of his/her current own company, but in the coverage function there will be data loaded from companies defined.

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Production

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Inverse BOM

There is the new function of Inverse BOM available in the book of Articles. The inverse BOM displays list of manufacturing routing variants, which an article under the cursor enters in. It is also possible to display whole trees up to the final product. The function is available in the universal forms only.

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Production scheduling - adjustments

We made some adjustments to production scheduling in order to optimize scheduling of operations.

Card of operation: new option Input not required by set-up time

Input not required by set-up time

The option defines how to schedule operations that have the set-up time specified. The input here is meant to be the product finished in the preceding operation.

Not checked: The operation follows up the preceding operation with its set-up time. This means, the operation can start as soon as the preceding operation is finished.

Checked: The operation follows up the preceding operation with its production time. The set-up time part of the operation runs with the preceding operation at the same time.

Routing operation / Job card operation:

The Transfer quantity field is now a decimal number. There is also new option Transfer quantity by production lot.

Transfer quantity by production lot

If there is a need to specify the operation transfer quantity between the job card of subassembly and the job card of product, whereas the job cards producing subassembly are split according to production lots, and the transfer should be performed after the first lot is finished, then is easier to check this option instead of entering the number into the Transfer quantity field. The transfer quantity will be then calculated automatically in the job cards and will the equal to produced quantity (to production lot).

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Finance

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Set - off (OffsetN.pas) - print language

We made an adjustment in the Set-off function (OffsetN.pas) so that the print respects the language set in the customer card.

In connection with this modification, the Language parameter was removed from the function, which was introduced by a new function from versions 140.07 and 2020.03. The parameter prevents printing of the set-off according to the language set on the customer.

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Creating reminders

The Create Reminders function has been modified with a new condition. Newly, only documents with the Create reminders check box will be reminded.

In this context, the Create reminders for purchase and sale documents check box has been added, which will be set on existing documents when the version is initialized.

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Financial management - displaying documents from the current date

A new option Show documents from next x days has been added to the Financial Management Configuration. If the field is set to e. g. -10, documents due 10 days before the current date will be displayed in Financial Management.

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Management reports

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Fiscal year

Using a contingency table, it is now possible to evaluate over a so-called fiscal year. For this reason, we have included two new parameters in OLAP.

The Fiscal Timeline parameter is used to enable a new fiscal timeline, which is available in the purchase and sale cubes as well as in the general ledger.

Using the parameter First month of the fiscal timeline, it is possible to select the number of the month when the fiscal year begins.

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Payroll

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Hours of absence on the first and last day

A check has been added to the payroll control calculation to enter hours in the Hours of absence fields on the first and last day for the payroll components that contain these fields.

The calculation will not be possible if the value entered here is longer than the length of the shift in the calendar for the relevant day.

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Administrator

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Logging K2 to a specific file size

A new parameter LogMaxFileSize was added to set maximum log file size. Integer value is expected.

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"Preventive restart" parameter for AS

A new parameter AS3TryToRestartAfter has been added, which sets the time in hours after which K2_AS will try a so-called "preventive" restart.

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Notifications - Bank Login (API)

A new Bank Login (API) action has been added to the notifications. The notification will run if the planned Import Bank Statements (API) task does not have valid login details (e. g. the user has not yet logged in to K2, or the token has expired, which can be set in the Erste developer portal for a maximum of 3 months). A special form with a button for going to the Internet banking login page will be displayed as a notification handler.

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AS memory limit parameter

A new LimitMemoryTo parameter has been added to set the maximum allocated amount of application memory. The size of the memory is given in MB.

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Deletion of the DEMO and INIT client

There is a new function in the client management to delete the client DEMO and INIT. It simply removes DEMO and INIT from the installed K2.

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Administration of own companies - Finance settings

A new Finance Settings tab has been added to the administration of own companies, which contains settings for the Suppl./Cust. card. In this tab it is possible to choose whether to the new Suppl./Cust. automatically set the check box

To maintain the current functionality, the check boxes will be set during version initialization. In the same way, when initializing the version, check boxes will be set on all purchase and sale documents and on all Suppl./Cust. tabs.

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News K2 gaia.01

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Basic Function

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Record comparator

In K2 program, we created a new general tool, the Record Comparator. The function allows user to select two or more records in any table and compare the values of the required record fields, including item modules. The basis is to create a definition for comparison.

An example of use can be:

A detailed description of the settings on the example of comparing production costings can be found in the version documentation.

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Basic Code Lists and Supporting Modules K2

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Articles - change of the Brand field (for eshop)

There have been changes related to the field [i] Brand [/ i] in [i] Articles [/ i]. The original text field [i] Vyr [/ i] has been renamed to [i] TradeMark_old [/ i]. The old field is no longer on the form and will be deleted in future versions. Instead, a new field [i] BrandRID [/ i] was created with a numeric link to the new code list [i] TD_WebBrand [/ i].

The original code list [i] TD_Producer [/ i] and the table [i] Producer [/ i] were kept for conversion and will be deleted in future versions.

A standard conversion script [i] ArticleBrandInit.PAS [/ i] has been created, which transfer from the original field to the new one. The script does not run automatically, but must be run manually. The script parameter sets whether only the marks from the original code list or all unique values of the original field [i] Mark [/ i] will be converted.

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Analytical axis configuration - option to set the default display

The option to select its default display (tree / table) has been added to each code list configuration.

When the user first opens the code list, the display according to this setting is used. However, the user still has the option to switch to the second view and this option will be remembered.

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Article - other fields divided into own companies

In the Gai version, other fields from the Article module were divided into own companies. The following fields are newly divided:

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Maintenance

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New module for Service and Maintenance

The Maintenance modules: Serviced Equipment, Service Requirements and Scheduled Service Tasks have been created primarily for companies that need to efficiently and clearly manage service services even after the sale of their products. The goal was to create an environment in which you can easily and clearly register all your serviced equipment and then you can plan and manage service operations.

The module can also be used for maintenance of own machines, vehicles and asset. Individual serviced devices can be created directly from other modules: Article, Resources, Assets, Suppliers / Customers.

Serviced equipment includes sold articles for which it is necessary to register, control and plan service interventions. A specific service contract or activities related to the maintenance / service of the device can be assigned to the given device.

Thanks to the K2 web, it is very easy with this tool to find out the necessary information about the device even in the field, including the history of performed operations, changed parts or even a preview of specific contracts. Basically immediately, after the execution, or during the service action, your technician is able to record the service actions directly to your K2.

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Sale/Purchase

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List of non-deducted advances on the date (ADV_LIST02.AM) - new AllBook parameter for displaying documents from all books

A new AllBook parameter to the List of non-deducted advances on the date (ADV_LIST02.AM) was added. The parameter is set to "No" by default. If it sets to "YES", documents from all advances books will be displayed.

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Recalculation of prices

The Own Company field has been added to the Price List recalculation function for the task scheduler, which allows user to specify own company for which the recalculation is about to run. If not specified, the price lists of all own companies to which the user has rights and runs the Task Scheduler will be recalculated.

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Sales order - Confirmed for and Dispatch date

Following the already existing date fields Confirmed for and Dispatch in the items of sale, we have also added fields of the same name and meaning to the header of the sales order document. Fields are only available to users in universal forms.

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Displaying superior comments on purchase and sales documents

The name and function Show superior notes of user parameter have been modified. The new parameter name is Show superior Notes / Comments. At the same time, the functionality was expanded to include the display of superior comments. If the parameter is set, then comments from the customer / supplier will also be displayed in sales orders / orders. In addition comments from the customer / supplier, comments from the superior document ( sales order resp. order issued) are then displayed in the subordinate documents. Comments from the customer / supplier as well as comments from the superior document are displayed in separate tabs and only apply to universal forms.

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Purchase Order - Purchase Order date and 1st delivery confirmation

Newly added Order date to the Purchase order document header, the same field is available on purchase items. We have also added the 1st delivery confirmation date, which is available on the document item. Fields are only available to users in universal forms.

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Production

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Dispatcher and Scheduler settings

A separate function has been created for setting the Dispatcher and Scheduler module options. The function can be found in the tree menu in the Production / Production Control section and the form contains all settings, which can be individually changed in the Dispatcher Options and Scheduler Options. The advantage is that the procedure for creating production trees and scheduling can be set and changed without the user having to run the relevant modules first.

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New module of Production costings

New separate module of Costings has been created. The module allows user to create costings not only for products for which a manufacturing routing or job card already exists, but in general already at the level of a quotation or sales order for any future product or service. Each costing can be saved as a separate record and then compared with other variants of costings.

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Change of the field length - Routing variant abbreviation

It is now possible to enter an abbreviation of the routing variant up to 30 characters. So far it has been only 12 characters.

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Attachments to routing and job card operations

Files can be attached to the routing operations and job cards operations - i. e. as usual to the header records.

However, an attachment assigned to the routing operation is not transferred to the job card operation when the job card is created.

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Projects

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Stages / activities - confirmation, undo the confirmation

On the Stages / activities tab of the Project, it is now possible to confirm / undo the confirm of the stages / activities using keyboard shortcuts.

- Confirmation of Stage / activity ALT + F2 - confirmation will be performed including all assigned resources and including all subordinate stages / activities and their assigned resources

- Undo the confirmation of Stage / activity CTRL + F2 - undo the confirmation is performed for the given stage / activity and its main assigned source.

Confirmation and undo the confirmation of items is done according to the position of the locator in the items. Project confirmation / undo the confirmation remains on the same keyboard shortcuts. If all items are confirmed, the Alt + F2 keyboard shortcut confirms the project.

Confirmation / undo the confirmation of stages / activities is also possible using keyboard shortcuts in the item book Stages / planned activities.

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Projects - numbering of stages / activities

The Automatic numbering of stages / activities check box has been added to the Project Books settings. If checked, then when adding new stages / activities to the project, these stages / activities are automatically numbered. The number is saved in the Stage / activity code field.

At the same time, the Automatically number stages / activities function has been added to the Ribbon on the Functions tab, which will allow you to number stages / activities when changing a project.

The function can be run on all items or only on items marked with an asterisk. For example, if it is desirable to renumber only activities within one stage, because some activities have been deleted, then it is advisable to mark all activities included under this stage (so do not mark the stage) and start the function.

The function saves the assigned number in the Code field on the stage / activity.

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Projects - confirmation / undo the confirmation according to the continuing

A control has been added to confirm / undo the confirm of the stage / activity.

It is not possible to confirm the stage / activity of the project unless the previous stage / activity according to the continuing is confirmed.

It is not possible to undo the confirmation of the stage / activity of the project unless user undo the confirmation of the next stage / activity according to the continuing.

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Projects - reports - new parameter

The parameter ShowTimeSheets - show work reports has been added to the reports Project - Evaluation (PROJ_DOC02.AM) and Progress of project fulfillment (PROJ_DOC04.AM).

The parameter is set to NO by default. When set to YES, sources from work reports appear in reports.

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Division of code lists

In the administration of own companies it is now possible to set the division for these code lists:

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Change of source on the work report

When you change the source on the worksheet, the source unit on the worksheet also changes, if it is different from the original source.

If it is reported in the same type of unit (time, quantity, cost) as the plan (than the assigned resource = work queue), but therefore another resource is reported, then the reported number of units is counted only if the ratio between them is found (setting performed in Project Books - Unit Ratios).

If it is reported in a different type of unit than the plan, then the reported number of units is not counted, only costs and incomes are counted.

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Finance

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The Banking API

The Banking API is used to automatically download movements on a bank account to K2 without the need for user intervention. The result is getting information about the received payment to the account faster, which will speed up the process of processing the customer's order. This is especially important when processing orders from the e-shop.

User is allowed to find out the current balance on his/her bank account without having to open internet banking.

Supported banks:

Including the Banking API to K2, the Banking API item has been added to the bank account books in the Default Settings, where it is necessary to set up a link to the bank's API. The settings are available only with the special right Bank accounts / Banking API configuration. The setup form differs depending on the selected bank. A detailed methodology for setting up the Banking API for Česká spořitelna is described in the Finance / Bank / Banking API documentation.

There are 2 functions in the Bank Statements book on the Functions tab:

Logic of creating statements - a bank statement is created (or found unconfirmed) for each day. The movements for the given day are completed in this statement. When the action is completed, the function for automatic pairing of items is started. If the function starts a change, it always finishes the items in the currently changed statement and leaves the statement unsaved.

Both functions are only available in the book status, provided that a link to the banking API is set for the current book. If not set, the functions will be hidden.

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Payment documents - switching the book to another own company while creating the document

A control element has been added to cash documents, bank orders, bank statements and internal documents while switching books using Alt + F10 in New mode. When switching, a message is displayed that the document belongs to another own company and the document cannot be saved in the selected book from another own company. After saving (F2), the document is saved in the original book.

The reason is to avoid unwanted inconsistencies in the data.

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New fields on Bank Statements, Bank Orders, Cash Documents, Internal Documents and Reminders

System fields CreatedOn and CreatedById have been added to Bank statement, Bank order, Cash document, Internal document and Reminder. Fields informing about the date and the user who created the document. The original DateOfIssue field has been renamed to IssueDate, IssuedBy to IssuedById.

At the same time, the fields BookOld and NumOld were removed from the headers and also items of Bank statements, Bank orders, Cash documents and internal documents. The fields are redundant and are no longer used.

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Financial management - calculation of the Due date for orders and sales orders

In the Financial Management book, a change was made to display the Due date for order and sales order items without an invoice. If there is a confirmed receipt note / release note, the due date will depend on the date of confirmation of the stock document.

The Due Date, under which the documents in the Financial Management book are sorted, is calculated for the Sales orders as follows:

For Orders issued, the Due Date is calculated as follows:

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Validation of the Abbreviation field in books with EET

To cash register books and internal documents with the EET allowed has been added a control for Book Abbreviation whether it does not contain unicode characters. This is a limitation of the communication protocol for EET (Data Item Encoding).

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Evaluation and Analysis Services

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Article axes and Customer without sort level

We have added a new parameter Article and Customer Dimensions without sorting level to OLAP. If the parameter is set to On, the grouping of articles and customers on these axes into groups is canceled according to the settings of the NumberConsentables and CountCustomer parameters.

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User name for the Code 1 and Code 2 axes

We have created new parameters Code1 user name and Code2 user name. Using these parameters, it is possible to define a user name for the Code 1 and Code 2 axes.

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Assets

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New module Assets

In the K2 gaia version, a new Assets module was created.

Asset cards from the old module can be transferred using the Asset Conversion function.

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Changes of Books of Assets

Numbering of asset card without period - If it is on, asset cards are numbered regardless of the period. If it is off, asset cards are numbered within the set Period.

Record of acquisition asset - is switched on if the acquired property is registered in the book before it is put into use. If the option is disabled in the book, the property is recorded from inclusion in use until removal.

For plan types for which user posts depreciation, check the Post plan depreciation box. Furthermore, for plan types for which user posts other plan movements (e. g. sorting, technical evaluation, partial removal, ...), check the Post other plan movements box.

User switches on the Post change of analytical dimension field for analytical axes ( cost center, order code, ...), about which he/she posts in the assets.

We've added asset inventory settings to Books of Assets.

The Plan Type Selection function has been canceled. Types of plans are set in the Books of Assets.

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Changes of Depreciation Plans

Records in the code list are not confirmed, they can be invalidated.

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Changes of Depreciation presets

Depreciation presets are not marked as system. They are not automatically updated during reinstallation.

The year Accounting or Postponed Accounting, which was used for leasing plans, has been canceled and is replaced by the Calendar relative.

In the Depreciation interval field, the "Monthly" or "Annual" option is offered from the depreciation interval code list.

Records in the code list are not confirmed, they can be invalidated.

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Changes of SCP code list

The fields Depreciation group, Date of sorting, Note and abbreviation in English and German have been deleted.

User can edit the language abbreviation and name.

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New code list Asset location

We have created a new Asset Location code list, which replaces the existing code list.

User can create a tree structure of the code list (using the Superior field).

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Changes of Asset register

A history of changes has been added to the selected fields Initial price, Prefix 1, 2, Inventory number, Depreciation group, Field of asset and SCP. The form is displayed by right-clicking on a specific field and then via the Field History option.

New fields Quantity, Unit, Language Name, Producer and Articles have been added to the Basic Data tab.

The Depreciation History button has been added to the Items tab, which contains the history of all performed assets movements recorded in IS K2 in the original Assets module.

A new Partial Retire item type has been added to the Assigned Documents tab.

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Functions changes in Assets module

New funcions have been added above the asset card:

The Depreciation and Cancel Depreciation functions have been renamed to Depreciation Processing and Cancel Depreciation Processing.

The Price Increase function has been renamed the Technical Improvement function.

All functions can be started from the ribbon. Hotkeys for running most functions have changed.

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Changes to bulk actions on asset cards

Bulk actions on asset cards have been expanded by:

Some bulk actions have been renamed:

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New book Assets Location

We have created a new book Assets location, which records all depreciation and other asset transactions that have been created on asset cards. The book is intended for accounting for asset movements.

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New function Conversion of assets

In connection with the new Assets module, the Conversion of assets function was created. The function is intended for transferring data from the original Old Assets module to the Assets module.

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Renaming of the original Assets module

The existing "Assets" module has been renamed to "Old Assets".

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Web and e-shop

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Search (Elasticsearch)

In the K2 gaia version, we have improved the search support on our e-shop solution. Modern Elasticsearch technology enables efficient and accurate searches, including declension of words and sorting of results by relevance. It is now also possible to search in the titles and descriptions of categories, sold brands or blog articles.

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Virtual categories

Virtual categories allow you to dynamically categorize products based on defined parameter values while setting a special name, description, and URL address. It also serves as an indexable page for search without the need to maintain the sorting of products into another category. It also offers better orientation to e-shop users, because when selecting the appropriate combination of parameter values in the filter in the category, it will be automatically redirected to the virtual category and thus the display of its name and description.

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Brands

A new function has been created where you can create a Brands page on your e-shop with an overview of sold product brands. A formatted description can be added to each brand, incl. image and product listing of this brand across categories. The description and sorting of the brand can be defined differently for individual e-shops maintained in K2.

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Changes in the Payment Gateways section of the e-shop

Changes in the Payment Gateways section

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ComGate payment gateway integration

The ComGate payment gateway can now also be used in the K2 e-shop for online payments.

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Product ratings and questions

On the product detail page it is possible to display user ratings (reviews) and a section for questions. Questions and ratings using familiar asterisks and the addition of a verbal comment can be entered by e-shop users. Both are then managed in new modules in K2.

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Script EshopCron.PAS

A new AllEshop parameter has been added to the EshopCron.pas script. If enabled, it will create a cache of all valid e-shops immediately. We recommend using it after a bulk reinstallation of e-shops.

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Administrator

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New system of rights settings

In the User Roles book, user can create a rights group that will be used by multiple users. It is therefore not necessary to assign rights individually to a specific user. On the created role with rights for users, it is possible to see from which roles the right is taken over and which roles the given right is passed on. The role hierarchy is also displayed in the tree.

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New rights in the Assets module

We have created new rights for the created Assets module:

Depreciation plans of assets:

Depreciation presets:

Asset fields:

Asset cards:

Asset movements::

Asset inventory:

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Use new asset

We have added the Use new assets option to the Client Parameters. The field is set automatically when converting the existing Old Assets module to the new Assets module.

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Change the default value of the COMPANYCURRENCY parameter

The default value of the COMPANYCURRENCY parameter, which can be applied in K2.ini, has been changed. The parameter is important for the correct creation of documents in own companies in a currency other than the client's currency. As of version K2 gaia.01, the parameter is defaulty set to the value 1. The currency from the Client's parameters is then not taken as the currency of the own company, but from the settings of each own company.

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New module of Loyalty programe

The module allows you to define individual loyalty programs in the book Loyalty programs. The principle is to obtain points for individual sales cases (retail sales, but also sales via e-shop) for individual customers or in the case of e-shop for individual contact persons. After meeting the criteria, points are counted for the given contact person or customer, which can then be used up by the contact person or customer in the form of discount coupons. For a detailed description of the functionality, see the user manual.

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Web K2

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Column filter

We have added a lot of news to the K2 web that will allow users to work better with the K2 system via a web browser. We are even closer to our goal of fully replacing the web K2 with a desktop one. Users will certainly appreciate the new filtering options using a column filter.

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Line editing and coloring

For easier orientation in the data, we have added the option of coloring lines or cells of the table. And as in the full K2 client, they can use line editing to change data.

If you need to quickly calculate, for example, the sum of a specific column, just turn on this operation with one mouse click.

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Tree structure

Another component that makes it easier for users to work with data is the tree table, thanks to which we can view the data in the tree structure and also work with them, such as in the category tree.

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Connection recovery - mobile devices

We've heard the wishes of customers who use the K2 web out of the office on mobile devices, and we've added a connection recovery function. If the user loses his Internet connection while working, the system waits for the connection to be re-established and automatically displays the last screen in progress. The user will not lose any work.

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Two-factor verification

We have significantly strengthened the security of the K2 web with the so-called two-factor verification, which you know especially from banking applications. And we've also added support for direct printing from the K2 web to a bluetooth printer.

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Calender

Another significant innovation is the calendar component, which can be used to display any data from the system as calendar events.