Order confirmation

If the Receipt Card has been issued as a subordinate document, the Purchase Order number which  the Receipt Card is linked with, is displayed in this field. If the Receipt Card has been issued as a free document, this field is empty.

Addresses

The button displays an addressee or superior firms. For further information, see the Addressee chapter.

Receipt card

The Book, Business Year and Number of a Receipt Card.

Status

Field for selection from a code list. This field enables to filter a document according to the selected status that the user has selected.

Supplier

Data about the supplier from whom we buy articles. This field includes a link to the Suppl./Cust. book.

Warehouse

Receipt Card Warehouse. Warehouse for a Receipt Card. Priorities of adding a warehouse into the header of a Receipt Card:

• a Receipt Card created from a Purchase Order: a planned warehouse from an item --- according to the book of document --- physical warehouse;
• a linked Receipt Card created by Insert key: according to the book of document --- physical warehouse;
• a free Receipt Card created by Insert key: according to the book of document.

Physical stock: this is seen in the lower status bar of a program and before creating a stock document, it is possible to change it directly from the superior document by using Alf+F10 keys on the 2nd page.

Zone

A warehouse zone to which the receipt will be executed. Selection of location in items is limited by the zone in the document header.

Cost Centre

The abbreviation of the cost centre that has issued the Receipt Card.

Contract code

The code that is further copied into the Receipt Card items.

Device

Reference to the Device Book.  It is copied fromthe Purchase Order into the subordinate documents.

Code 1, Code 2, Officer

The fields enable the user identification, eventually a link to the Officers book. For the further description see the Basic Code Lists - Code 1, Code 2, Officer chapter.

Handed over by

From whom the articles were received.

Matching Symbol

 This field serves for setting the matching symbol definition ofthe accounting documents (see the Accounting - Matching Symbols chapter).

Posting key

Posting key of a Receipt Card.  If you do not enter a posting key inthe items of a Receipt Card, then this posting key will be inserted into the particular items of the document when confirming this document.

1st confirmation

The date and the hour of the 1st confirmation of a Receipt Card, including the person who has confirmed the document.

2nd confirmation

The date and the hour of the 2nd confirmation of a Receipt Card, including the person who has confirmed the document.

Plan type

The selection from a Plan Type code list. The Plan Type that is defined in the Books of Purchase book on the 1st page in the Plan Type field is entered by default into the new documents. If we create Receipt Card as a linked document to a Purchase Order, the plan type is copied from thePurchase Order. 

Queue

The queue to which the document is assigned for processing. An example of a queue may be to divide warehousemen into certain groups. By entering the queue in the stock document, the order number for assigning to processing within the assigned queue will be generated when the document is saved.

Priority

The document priority for adding into a job queue.

Whse-man

The person who has processed the document. A warehouseman is selected from the Officers book.

Date from / Date to

The time interval stating for how long the warehouseman performed the logistical task (receipt).

Date of Issue

The date of issue of the Receipt Card. The current date is automatically filled into this field.

Description

The arbitrary description of the document.

Issued by

The name of the employee who has issued the document.

Changed

The date and name of the user who made the last change.

Ignore receipt prices

If this field is checked, the actual price of receipt items (positive items on Receipt Card) is ignored and the articles are valued as a release during the document confirmation, i.e. according to the Stock Valuation Method.

Change status

It allows to bulk change the Status field of the selected entries.

Change bits

It contains the possibility to bulk change the option Ignore Receipt Prices of document. At the same time, you can choose whether the change has to be done on the confirmed documents too. The function ensures a change of the checkbox in the document header and a change of the value in its items.

Alt+F5

Change a stock price on the confirmed document (2ndpage, in the  Browse mode.)

Alt+F6

Release from handling unit. The function serves to insert all items from the selected handling unit into the document (page 2 in the Change mode). Negative items are inserted into the Receipt Card.

Ctrl+F3

Allocation of incidental costs (page 2 in the Browse mode).

Ctrl+F5

Change confirmation date. The Check negative stock levels option allows you not to change the date in the event that there should be a negative stock level in the stock record. Users which have not the right Code lists / Articles / Set "Negative stock level allowed" checkbox, have this option activated and cannot edit it.

Note: Negative level in serial number records is not checked.

Ctrl+F6

Assign batches and locations into the items of release (page 2 in the Change mode). The functionality is identical to the functionality of the program when the option  Assign batches and locations to releases when saving is activated in the specific Book of Purchase.

Ctrl+Shift+F6

For the current marked item, it opens the form of Wizard of the stock record and allows to enter the selected combination manually (contract code + batch + location) to the document item directly from the rows of document items. 2. (2ndpage, in the Change mode).

Alt+Shift+F2

Confirmation of a stock document with the negative stock level control off.

If there is an Article card with serial numbers record on the document, the serial numbers are not solved (i.e. the serial numbers in stock level are not updated). There is a flag on such document, which indicates that the document contains incorrect serial numbers - there is an icon Until the stock records of serial numbers is updated and the document is corrected (the further description is in the Consistency chapter, the Consistency of Serial Numbers part), the document cannot be confirmed or undo confirmed by a standard mechanism.

The execution of the function is always logged into changes.

The feature is only available to users with law Code lists / Article / Change of negative status permit.

Ctrl+Shift+F2

Undo the confirmation of a stock document with negative level control off.

If there is an Article card with serial numbers record on the document, the serial numbers are not solved (i.e. the serial numbers in stock level are not updated). There is a flag on such document, which indicates that the document contains incorrect serial numbers - there is an icon Until the stock records of serial numbers is updated and the document is corrected (the further description is in the Consistency chapter, the Consistency of Serial Numbers part), the document cannot be confirmed or undo confirmed by a standard mechanism.

The execution of the function is always logged into changes.

The feature is only available to users with law Code lists / Article / Change of negative status permit.

Ctrl+Alt+F5

The function enables to choose the document Status.

Process No.:

SKL001, ZAS009

Report ID: SZAS008

File: PRI_DOK01:

Report description: Receipt Card. The report enables to save parameters into the "*.xml" file. The bulk export into the "*.pdf" file and sending by email are possible.

Address in the tree: [Purchase / Supplying] [Receipt cards] [Print documents - Lists]

[Logistics] [Receipt cards] [Print documents - Lists]

Assignment - No

Yes - displays booking of documents (data from the 3rd page of the document).

BarCode - Yes

Yes - a bar code is displayed.

Batch - No

Yes - batches for an item are displayed.

BatchAttr - 0

0 - nothing is displayed; 1 - batch parameters are displayed; 2 - required batch parameters are displayed.

BusinessRegister - 1

Information about the Business register fromthe Administration of own companies is displayed. Own comapanies settings

0 – does not display information about the Business register, 1 – displays text about Business register of maximum two rows, 2 – displays text about Business register of maximum four rows.

CodeAndCentre - 0

The cost centre and the code are displayed according to the setting: value 0 - nowhere, 1 - in the heading, 2 - in items, 3 - in both places.

CodeOfCurrency - No

Yes - a code of currency is displayed (e.g. USD). No - mark of currency is displayed (e.g. $).

ContactsFrom - 1

1 - Displays contacts of the user who issued the document, 2 - displays contacts of the user who prints the document.

CombineOrigItem - Yes

Yes - combines the items with the same "OrigItemF" (if it is not different in price and the other attributes).

DefaultExport - No

It is described along with other export parameters in the Report parameters for bulk sending by email chapter.

Description - No

Yes - it displays information from the Description field from the 1st page of the document.

DescriptionFromItem - Yes

Yes - a supplement that is entered into the Description field on a document item is displayed.

DraftLabel -Yes

Yes - a "DRAFT" is displayed at the background of the report if a document is not confirmed. No - a "DRAFT" is not displayed.

Export_... - various parameters

The report also includes export parameters described collectively for all documents in Report parameters for bulk sending by email chapter.

Interactive - No

No - an input form to enter parameter values is displayed.

K2Info - Yes

Yes - displays informative text about the document issued by the K2 system.

KeepEnvelopeFormat - No

No - the empty place is hidden under the place for the envelope window. The saved place is multiplied if the "ShowBarCode" parameter is set on "No". This is useful when the user does not use the envelope window and does not want to fold the printed documents into envelopes by the line on the document. 

Yes - the place is not hidden - lines between items and the address part will be always in a one-third of a page.

LangAccordToParams - No

If the report is printed in the language that is set in the "Field language" and "Report language" parameters, then you have to set the value of the parameter to "Yes".

LeftEnvelopeWindow - No

Yes - the customer address is printed on the right side (intended for sending documents by mail in abroad, where the window for the envelope is onthe left side); No - the customer address is on the left side. 

LeftShift - 5

By how many mm the edge of the report is shifted to the left (used for setting up printing on the printer).

LogoPictureFooter - 0

The parameter corrects the footer logo. If the parameter is empty, the footer logo is displayed according to the parameter settings Picture in Footer in the function Administrator - Administration of Own Companies. 0 - nothing is displayed, but there is a free place (for a header paper), 1 - neither picture nor free place. File name with png suffix - particular picture in Pictures directory of a particular company.

LogoPictureHeader -

The parameter corrects the header logo. If the parameter is empty, the header logo is displayed according to the parameter settings Picture in headerin the functionAdministrator - System - Administration of own companies. 0 - nothing is displayed, but there is a free place (for a header paper), 1 - neither picture nor free place. The condition is to set the parameter KeepEnvelopeFormat to No. File name with png suffix - particular picture in Pictures directory of a particular company.

Notes -

Enter the comment type from the document header which is to be displayed in the report into the parameter. To display more comment types, it is necessary to separate the individual types by using the semicolon (e.g. MAIL;CMR). If more comments of the same type are found, all of them are displayed.

NumberOfItem - 2

0 - displays no number, 2 - displays item number from Purchase order in the "#001" format. 

OneLineItem - No

Yes - document item is always displayed on the 1st line.

Price - 0

0 - no prices for the items are displayed, 1 - the planned price is displayed, 2 - the invoiced price is displayed, 3 - the stock price is displayed.

PricesInFirmCurrency - No

Yes - displays the prices in the currency of the company, No - displays the prices in the currency of the document

ProportionalFont - Yes

Yes - displays the supplements by the Verdana font, No - CourierNew type of font.

SerialNumber - No

Yes - serial numbers for items are displayed.

Sign - @Vyst;;;

The parameter has five places:

 1st one marks the person, whose signature will be displayed. It can be the picture named by the user's Logname, who has issued the doc (@Vyst) or who has printed it - or according to the current login (@akt) or particular Logname.

The value entered in the Stamp field in Administration of Own Companies is used by default. The path and the name of the file is entered here. The path may be entered by using the alias. Instead of entering the specific file name, it is possible to use %s. The picture must always be in the xxx.png format. If it is not filled in the Administration of Own Companies, the file will be searched in the Picturesdirectory.

An example of entered task in the Stampfield in Administration of Own Companies:

via alias: k2*DEMO\Pictures\stamp.png (searches the picture in the Client's path. File stamp.png in The picture directory)

via %s: k2*DEMO\Razitka\%s.png (the value entered this way enables to display signed bitmaps to all users who issue documents or are currently logged in and have the file in the PNG format inthe directory (inthis case the user created Stamp directory).  this case the user created Stamp directory).

 2nd: height of picture.

 3rd: distance from the left corner.

 4th: distance of picture from the upper corner of the given section.

5th: width of picture.

Example: (Sign - @vyst;27;47;0;83) prints the signature of the user who has issued the document, height is 27 points, left indentation of 47 points, by the upper corner. The picture is 83 points wide.

If the parameter is set to 0, the stamp will not appear.

SortBy -

The field is filled with the value of the field from the sales items (e.g. C_Zbo;Zkr or CF_CeJePlM). Items on a document are sorted according to the parameter value. The parameter is empty by default.

If the value of this parameter is specified, then the items are not combined, even if the CombineOrigItem parameter is set to Yes.

StateOfOrigin - No

Yes - a code of tariff and a country of origin are displayed for the items. If it is filled on a batch, the information from the batch are displayed; otherwise the data from the Article card are displayed.

SupplFromArticles -

0 - Nothing is displayed, Empty value - a Business Text from an Article card is displayed. If the parameter is filled in, and if there is an existing comment type on the Article card that is identical to the parameter value, the text of this comment is displayed. If the given comment type does not exist, the entered type of supplement from the notes on the Article card will be displayed (e.g. the DB type). If both comment and supplement type are identical, the comment has priority over the supplement.

SupplFromCustomer - DZ

0 - Nothing is displayed, Empty value - a Business Text from a Customer card is displayed. If the parameter is filled in, and if there is an existing comment type on the Customer card that is identical to the parameter value, the text of this comment is displayed. If the given comment type does not exist, the entered type of supplement from the notes on the Customer (e.g. the DZ type). If both comment and supplement type are identical, the comment has priority over the supplement.

SupplFromItem -

0 - Nothing is displayed, Empty value - displays the entered text from the Text tab from the document item. If the parameter is filled in, and if there is an existing comment type on the document item that is identical to the parameter value, the text of this comment is displayed. If the given comment type does not exist, the entered type of supplement from the notes on the document item will be displayed (e.g. the TX type). If both comment and supplement type are identical, the comment has priority over the supplement.

SupplFromMandant - TEXT

The TEXT value displays the information from the General information from own company field. Otherwise it displays the entered supplement type from the Client parameters.

Title -

The entered value of the parameter is displayed as a title of the report. If the parameter is empty, an original name of a document is printed (e.g. Invoice).

TotalAmount - No

Yes - information about the total amount is displayed.

TotalItems - No

Yes - information about the total number of items is displayed.

Weight - No

Yes - the information about the total weight is displayed.

Process No.: SKL001, ZAS009

Report ID: SZAS011

File: PRI_SEZ01:

Report description: List of Receipt cards.

Address in the tree: [Purchase / Supplying] [Receipt cards] [Print documents - Lists]

[Logistics] [Receipt cards] [Print documents - Lists]

ShowPrices - No

Yes - information about the price is displayed.