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Parameters

In this section we define parameters for setting up IS K2 and individual users.

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Picture: Administrator - Parameters

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Client parameters

Before starting work with  IS K2,  it is necessary to define the Client Parameters in the Administrator module. These are used to define the name, description and other data of the  client whose data we will work with.

Note: The active client parameter is not supported on the e-shop.

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1st - General

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Picture: Clients parameters - 1-General

VAT payer:

Coverage independent on information whse:
Coverage - load stock records for plan type:

WF products in reg. point:

Stock price with incidental costs:

Uniform bank connection for invoices out:

Batch prices acc. to article categories:

Customer / Articles records:

Use classical code list to choose a cost centre:

Use new asset

Blocking materials with a planning job card:

Take unconfirmed completion job card

Do not control superior documents in job cards:

Use date prices on-line:

Add change mode, new and confirmation into changes as well:

Not sorted price groups:

Capacity plan in shifts

Count internal transfer note into Assigned

Three-digit country code

Currency

VAT Legislation 2019

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2 - Shop

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Picture: Client parameters form - 2ndpage page

Auto linkage Partner -> Customer:

If this parameter is on, it is necessary to set a client bank as well. You can do it on the 1st page in Client parameters in the Bank field. Bank account is the compulsory field in a customer card and the system adds the value entered in this parameter automatically.

Access right to an entry of activity acc. to partner
Calendar of days off and public holidays:

Set activities from email:

Android parameters:

ARES parameters:
Workflow:
Check more receipts per batch:

Derive due date from accounting trans. date:
For sale
For purchase

Invoice exchange rate acc. to ac. trans. date:
Enable multi-documents - a document with multiple documents:

Match the ac. trans. date of invoice against confirmation date of release note when confirming a invoice:
Interchange customer and delivery addressee in sale
Copy data from the original customer

Note: This parameter is related to the parameter Interchange customer and delivery addressee in sale. If the parameter is off, then Copy data from the original customer will be inactive.

Delete batch and SN when removing item from RL:

Bank account for invoices in is not required:

Update VAT rate acc. to article card:

Allow to apply advances from the same book only

VAT rate for deduction of no tax advance

If the VAT field is checked in the already paid invoice, but the invoice is not switched to tax document, then the advance will be deducted with tax rate entered in the field VAT rate for deduction of no tax advance, when you deduct this advance on the invoice.

VAT rate for deduction of no tax advance

If already paid invoice has the VAT field checked, but is not switched to tax document, then the advance will be subtracted with tax type entered in Tax type for deduction of no tax advance, when you deduct this advance.

Check duplicity of names for "batch parameters"

Border crossing date acc. to date of execution

If the parameter is checked, then the date of execution will be added to Border crossing date field in invoice. If not checked, then the date of invoice issue will be added.

Display format of Suppl./Cust.:

Here you can fill the format, where you want to have the data about Suppl./Cust. This is, for example, the abbreviation and company name, state code, city, etc. These data will then be displayed on the Basic data of purchase and sale documents in  a field Supplier, or Customer.

Display format of address:

Here you can fill the format in which you want to display the items of single-line address.

Report settings

By the Report settings button you can display a form to define single or multiply lines addresses in reports.

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Picture: The form to define Single and Multi-line display of address

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3 - Evaluation

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Picture: Client parameters form - 3rd page

The user can define naming of particular dimension that will be displayed in OLAP ("BI" page for Oracle user).

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4 - Other

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Picture: Client parameters form - 4th page

Run registered scripts only:

Note: The program checks certificates, so the scripts have to contain valid certificates or without certificate.

Run database scripts only:

Client's registered scripts - the book Administration of client's registered scripts, which contains registered scripts in registered points, runs by means of pressing this button. A new script can be inserted by means of Ins key. It is possible to choose scripts just saved in database.

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Picture: Administration of client's registered scripts book

Columns Description:

Enabled

Registered script will run.

Distributed

Checked scripts are preset.

Language settings for fulltext search

Binding types

Documents types for types of links

Supplement

If we want to print information from the extract of the Commercial Register in the footer of issued documents (e. g. invoices out, orders out, delivery notes, offers, etc.), we must define an addendum of type ‘OR’ on the 1st page of the Client parameters form. Use the Addendum button to open the Language Supplements book, in which use the Ins key to insert an addendum with the abbreviation 'OR’ and write all important information from the Commercial Register extract in the lower window. The program will insert all those information into print reports automatically.

Attention: Once you have set the print of the supplement of 'OR' type, this information will still be printed on the documents (this operation can no longer be canceled).

Note: Just in case you have the right for these operations, you can insert a new supplement into Language supplements book and edit it.

Options

The first tab Options contains a field to enter Api Key. It is necessary to generate this key within the Google Account and it serves to correctly display a position on Google Maps in universal forms.

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Picture: The form for setting the Api Key

Google Api Key

Access code, which is often registered to a Google account together with other services such as Google Analytics, etc.

Two Factor LoginWS

It is necessary to register the URL address of the web service in this field (eg https://demo.k2.cz/k2sws).

Two Factor LoginIO

In this field it is necessary to register the login (number), which is in the K2.ini file at the application server as an AS3IO parameter (eg AS3IO = 2000034152).

Internet Calendar WS

It is necessary to register the URL address of the web service in this field (eg https://demo.k2.cz/k2sws).

Internet CalendarIO

In this field it is necessary to register the login (number), which is in the K2.ini file as the AS3IO parameter (eg AS3IO = 2000034152).

Operations on big tables

The form for the definition of operations on big tables is displayed by means of the Options button.

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Picture: The form for the definition of operations on big tables

Sorting out of Filter state

In this field you can define if it is possible to sort records by means of pressing the mouse button on a column header in the Book mode.

User filters

In this field you can define if it is possible to create new selection definitions.

Grouping in data grid

In this field you can define if it is possible to group records in the table.

Lookup using Ctrl+Space

It enables to display filters that are predefined under any menu tables by pressing the Ctrl+table space keys.

Working Folder

In this field you can define if the work folder will be displayed (Filter: Working Folder).

Searching by means of Alt+F7

In this field you can define if the searching is Enabled, Forbidden or On right.

You can choose from these three possibilities:

Attention: Restrictions of operations on big tables do not apply to the user with the service right.

You can display the list of all registered data modules by means of Modules button.

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Picture: The form called Set data module parameters

By means of Big tables you can open the form for record count that determinates "big tables". The standard is that the big table is defined over 10000 records included. According to entered number all the data modules that meet this limit will be checked automatically.

You can also define data module as a big table separately:

Terminate K2 due to inactivity

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Picture: Terminate K2 due to inactivity form

User inactivity time

In this field you can define after how many minutes of user inactivity will K2 be terminated. User activity is measured by keystrokes, mouse buttons and database communication.

Always force the termination

If this field is checked, the K2 will be terminated even In the case that the user is in Change mode.

Note: User inactivity can be evaluated using the registered function rfaK2_CanTermByInactivity. An example ExampleRF_CanLogoutByInactivity.pas has been created for this registered function, which will perform any calculation. Setting the ExitCode value then determines whether the user should continue to log off or not.

Ignored users folder

You can define the list of users, who the automatic termination does not concern them, on Ignored users folder.

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Picture: Terminate K2 due to inactivity - Ignored users tab

Extension

The Extensions button is available just for users with the right Service actions. The Extensions function is mainly for IS K2 administrators for an import and files installation extensions into all clients at the same time.

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Picture: The list of extensions - the All tab

Extension.xml with the set extension is loaded up by the Update button. All added extensions are displayed in All folder. After opening the record with the icon pic_200i, we can install / uninstall the loaded extension, turn it on / off.

The extension distinguishes tree states:

Available: the extension files are available on the disk, but no tables have been created

Turn off: the validity was verified (conflicts of numbers and classes). The tables have been created, but the registration into an internal Dictionary has not been activated

Active: the extension is working in full

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Picture: The open extension record "Readers" - Available state

Lets install the extension file by the Install button, that extension is deleted from Available folder/state and the is transferred into Inactive folder/state.

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Picture: The open extension record "Readers" - Inactive state

If the extension file is installed (Inactive state), the On button will be active and registration into the internal Dictionary will be done. The extension file in Active state will appear in all the existing clients.

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Picture: The open extension record "Readers" - Active state

Personnel and wages data

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User parameters

The parameter settings are stored in the MEMPARAMETR table in the data directory of each company.

Note: A list of all selected options (checked boxes) for each user is displayed on page 7 of the Users tab.

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General (Page 1)

Picture: Client parameters form - General

Close menu:

Double click to start function:

Confirm without a question:

Default values only for required fields:

Repeat inserting of items:

Confirm program exit:

Default bus. year:

Language:

Display records of code lists without the right for browsing:

Show even bars in the grid in a different color:

Display 0 page - views in OLAP:

Supplements - create abbr. automatically:

Run call centre:

Show subview window

Enter manufacturing No.:

Change SN automatically without asking:

Numpad minus writes into search field:

Do not set current period:

Copy items:

Copy notes:

Copy item notes:

Copy attached documents:
Copy attached external documents:

Copy header, footer and item text:

Note: Copying of these supplements also depends on the fact if the parameters Copy notes and Copy item notes are checked or not. I.e. if the copying of item notes is forbidden, then Item text is not copied as well.

Copy comments

Display inactive entries:

Swap Insert and Shift+F6 keys:

Display expected document numbers:

Time of synchronization [s], Time for making users invalid [s], Time of testing actions on backgr. [s]:

In these three values the time is being checked constantly by default. The settings is recommended in those companies, which overcharge their servers.

All entered times are just indicative, as the program evaluates them in inactivity time. This is not about exact timing.

Default group of rights to an entry:

Employee:

Default printer:
Default el. signature:

Registered scripts for user:

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User Parameters - Language

In the user parameters it is possible to set the language in which the user will see descriptions of all fields and column headers in  the whole K2.

Note: The Czech installation K2 has a language "implicit" identical to "Czech", the Slovak installation K2 with "Slovak" etc.

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Picture: User parameters - General tab

If the user selects another language in the Language field, then all field descriptions will be displayed in that selected language.

The user can ensure that the field values entered by him in Czech are displayed in this other language after selecting another language. This is done by entering these values in other languages (it can locate its names and descriptions in the fields). Use  the Language Title or Language Description fields in certain books to do this.

Example: Enter the language name for article

The language "english" is set in the User Parameters. The name in the Czech language is still stored in the Language name field.

You can enter language names for different languages in the document change after pressing the Language names button. In our case, we select "English" in the Language field and enter the name "Salve" in the field.

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Picture: Form for entering language names

In the book in the Lang. name column displays the description we selected.

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Picture: Lang. name column

In the same way we can enter a language name for other languages.

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Picture: Form for entering language names

Language names can be deleted or changed.

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Purchase and Sale (2nd Page)

Picture: Form User parameters- Purchase and Sale

Display catalogue (price list) price:

Do not update currency and rate in invoices:

Add last price in purchase:

Do not use supplier prices:

Do not use customer prices:

Customer prices acc. to invoice address:

With Ctrl+F9 check also the heading:

Attention! - If the field is checked, this functionality does not work when you open the form for conditions of Fast filter (Alt+F9), but just during switching into Fast filter from Book mode with the using automatic setting for filter conditions.

Open book of articles when inserting an item:

Display superior notes/comments:

Do not change price when changing quantity and batch:

Do not change country of origin when changing the batch:

Display profit and margin:

Enter additional bar code for new items:

Lightening flash after maturity days:

With Ctrl+W open job cards in new window

Copy reference number in sale:

Suppress stock price in Reserving cards:

Insert items to sale order in bulk:

The change of articles on items without query as in newly inserted:

Price group on item from heading:

Insert the resulting price group:

This parameter is possible to use just in case the parameter Price group on item from heading is on.

Prefer sorting of inferior documents:

New item always at the end of the list

Always set % for automatic payment:

Cash invoice parameter

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Accounting (Page 3)

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Picture: User parameters form - Accounting

Asset, Old asset
Enter inventory No. manually:
Old assets

The first two parameters relate to adding additional plans to the asset card.

Additional plans - copy first two plans from settings:

Additional plans - copy only one plan from settings:

(Combination with Previous parameter)

Another two parameters influence adding items on the 2nd page of asset card.

Add item - change of the posting key in written off period

Do not remove flags of posting in written off period:

Distribute depr. amount evenly to periods more times:

Break up the set of assets without further plans:

Accounting
Do not notify empty accounts in assignment:
Rec. cards, rel. notes - add difference to the first item:

Transfer notes - adds difference to first item:

Job cards - calculate amount from items to be posted:

Job cards - adds the difference to the first item:

Max. difference for a @BR_UCH parameter:

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Marketing (4th page)

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Picture: Form User parameters - Marketing

Marketing
Own contact person:

Default group of rights for partners:

Default group of rights for activities:

Activity default file

Default dashboard

Electronic addresses presets

Because of this function, you can preset 4 types of electronic addresses, which should be displayed in Partners, Contact Persons and Suppl./Cust. books. Preset electronic addresses are displayed in these books after pressing Field(H) button:

Preset types of electronic addresses are also displayed as header in columns in Partners and Suppl./Cust. books upon inserting of contact persons. Electronic addresses of contact persons according to preset types are displayed upon inserting of contact persons in particular columns.

Create and use a Type of electronic address

When you create a type of electronic address in the book Types of electronic addresses, you need to enter the right Format or FormatVCard besides Abbreviation and Description.

According to format of electronic address, which you enter in Format field, the system controls the right assignment of particular electronic address in books Partners, Contact persons, Suppl./Cust. by the user.

In K2 these formats of electronic addresses exist:

Setting the fieldFormatVCard:

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Environment (5th Page)

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Picture: Form User parameters - Environment

Mapping hotkeys:

Display selected area only:

The button Pic_1120i:

Display confirmation message before restoring unsaved entry (F3)

Display confirmation message before copying current entry (F6)

Turn on full-text search by default:

Another options:

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Another options:

The settings in these Additional options only apply to so-called automatic forms. By this term we mean forms that the program creates automatically without the intervention of the programmer, ie. the programmer is "not drawing". For example, the automatic form is the selection management form (Conditions Management) or the More Options form itself ...

Data grid

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Picture: Other Options form - Data Grid tab

Current record:

Sorted column:

Distinguish even and odd:

Vertical:

Horizontal:

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Picture: Form for managing columns according to the settings on the Data Grid tab

Components

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Picture: Other Options form - Components tab

Label location:

Label width:

Highlight sharpen:

Color under mouse:

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Picture: Other Options form - Locator tab

Comparison:

Use wildcards:

Search for:

Hide automatically:

Window

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Picture: Other Options form - Windows tab

Saving auxiliary data

In this field, we specify where the auxiliary data that is created when working with  K2 will be stored - for example, it is about remembering the state of the window, the position of the window, the size of the window.

Remeber window status:

Remember position:

Remember size:

Always maximize:

To screen middle:

Remember side:

Remember selection:

Color palette

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Picture: Other Options form - Color palette tab

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Picture: Form for color settings

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Picture: Form for color selection

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Picture: Form Other Options - Color Palette tab - changed records

Others

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Picture: Other Options form - Others tab

Zero grid multi-condition search (Alt + F7):

Column settings depending on the status of the data module:

Maximize books by area:

Hide data grid toolbar:

Hide the data grid status bar

Integrate newly launched books into desktop

Integrated books close to Escape

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Personnel and wages data

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Picture: The User parameters - Personnel and wages data form

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Setting tax numbers of the Suppl./Cust. card.

The K2 system allows you to set links between the so-called tax numbers (IN, VAT Reg. No. Register Number (not on the form) and Tax Number). The settings determine which number is to be automatically created from another number.

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Picture: Setting pre-filling tax numbers

In the fields we enter the formula to be used when filling in the number. We insert a specific field by pressing the button at the bottom of the form. The field is always inserted at the end of the line in which we have the cursor. E.g. the setting in the picture means that when writing the value in the IN field (the field in which the formula is written) the VAT number field (at the beginning of the formula) should be created automatically as CZ characters and what we write in the IN field (definition after the equal sign) . The definition was created by setting the cursor to the IN field, pressing the VAT number button, resetting the cursor in the IN field, typing '= CZ' and pressing the IN button.

If we want to fill in more additional data from one filled-in field, we separate the individual formulas with a semicolon.

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Default group

The user can assign the required group of rights for creating new records to the function. Each new record created by the user will then implicitly contain this right to the record (PraSk). This way you can insert new records easily. They will be limited for browsing and editing to users, who do not have the right for records with this group of rights.

For other users, group rights for creating new records can be set in the User Parameters on the "1-General" tab in the Default record rights group field.

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Deletion of parameters for client

Once started, all user settings (MEMPAR table) for the client are cleared.

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Deletion of parameters for CONF

Clears all user settings (column settings, colors, formats, filters, sorting) that are common to multiple clients. The deletion of parameters for CONF is therefore not tied to a specific client. The user must not enter any book before running this function, as the book parameter settings would be loaded and the default settings would not be set after running the Delete Parameters for Conf function.

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ISDS parameters

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Picture: ISDS parameters