Recalculations

The menu of Recalculations serves for the maintenance actions in the case that the data continuity is disturbed by any way and it is necessary to recalculate the remainders in the cash register, turnovers on the accounts and states on the stock. Upon the huge volume of data the overnight, or rather over weekend run is supposed.

Picture: Open Module Menu of Administrator - Recalculations

In the course of the stocks recalculation it is important to take notice of the possibility exclusion that the negative states on the stocks are being created. The negative states on the stocks can arise for example in the case that the release notes are being confirmed before the receipt cards, the articles are being withdrawn without the previous receipt cards setting up, or in the case of substitution of the concrete article by another one. If you do not check the Allow Negative State field on the 2nd page of Article card, you prevent from the negative state on the stock. In the course of the stocks recalculations you will be always notified about these states. In such cases it is necessary to analyse the problem and carry its correction out. It can be executed by the change of date of confirmation or by looking up of the missing receipt cards, by correction of the article (it could be interchanged by mistake) or similar. Herein, it is necessary to have a look to the primary documents and to match the document with the real state on the stock.

Stock recalculation

Stock recalculation function is important for checking and correction of stock evidence and stock prices. By user it is just one function, which is consisted of these partial recalculations by internal:

• Accounting recalculation - sliding price: recalculates stock prices in receipt cards, release notes, receipt card - negative amount and release note - negative amount for combinations, when the Article card does not have batch records and Stock card has "sliding type of stock price.
• Physical recalculation - by batches:deals about accounting recalculation of supplementary stock evidence for the combination that the Article card has the selection Batch evidence ON and the Stock card has the type "acc. to batches" of stock price.
• Physical recalculation: - recalculates stock evidence on the basis of documents dealing about stock movements - receipt cards, release notes, transfer notes and job cards. Physical recalculation calculates not just quantity, but also accounting states on stocks.
• Batch recalculation and location:it is the physical recalculation of supplementary stock records in Articles cards, where Batch records or Location records or Contract code records are On.

The recalculation of ordered and reserved amounts are exceeded in terms of stock recalculations. The stock records are recalculated for batch parameters as well.

Picture: Stock recalculation form with Other possibilities

Fields Description:

Blocking period		Displays a period, where the recalculations are blocked into. Blocking period is evaluated by blocking settings for the own company.
Firm		Displays the name of current own company. Stock recalculation will run for this company. It works just with stocks and documents that belong to your own company and then stocks and documents that are without any own company.
Period from		The period that the recalculation will run from. Movements before this period are not included into. You can set the following period after blocking period. Blocked period cannot be overlapped with the recalculation ones - blocked periods cannot be recalculated.
Container of articles		If this possibility is On, then the recalculation will run on the current container of articles. If this possibility is Off, then it will run on the whole Articles.
Options		Opens the form and displays other possibilities of recalculation. This field is accessible just to those users who have the right Administrator - Recalculations - Set / clear check boxes for recalculations. Fields settings are not remembered, the fields are always set by default with the new running of function. There is a registered point that makes changes of default field settings according to customer requirements.
	Recalculate stock price on document items	Ensures the recalculation and correct the stock prices on documents.
	Insert the invoice price into the stock price on receipt cards	Ensures entering the price from confirmed invoice to stock item price.
	Recalculate cost price on document items	Ensures the recalculation of cost price in documents.
	Insert the invoice price into the cost price on receipt cards	Ensures entering the price from confirmed invoice in to cost item price.
	Calculate product price on job card	Calculates product price from item's prices on the 4th page of job cards accor. to costing model.
	Value faulty and recyclable products	If there is the same product on the 4th page as in heading of job card, but with negative amount and different batch, then it deals with faulty and recyclable products. They are valued by how many materials and other sources have been used for their production (they are used by ratio price in view of the fact product price). The price is calculated just from the items that are ordered before a faulty item!
	Recalculate all levels	In case that the stock item price is changed, either articles from job card heading will be recalculated, even though it could not be the main content of recalculation. Recalculation runs from material through semi-finished products to products.
	Calculate daily stock levels	Calculates daily article levels in stocks either in amount or in cash. Data are added into "DailyInventor" table. Note: In case you need primary calculation of daily balances either to blocked periods, it is necessary to run the Recalculate daily balances on stocks function, which you can find in the tree menu in the Administrator / Recalculations part.
	Post changed documents to log	Detailed information about executed recalculation and about changed documents will be written down into error protocol. Otherwise the protocol contains just basic information about recalculation running and about negative levels on stocks.
	Post warnings on more receipts per batch to log	Information about multiple income of one batch will be written down into error protocol.
	Post articles with allowed negative levels to log	Off (default status): situations, when the article cards, which have active Negative level allowed, with negative level on stock, will not be written into log. (Permission for negative level in item Article data / stock on the Batches card will not be evaluated.) Message about transition to negative level, which is the result of accounting recalculation for sliding price, will be always displayed. On: negative levels on stocks will be written even in case the article card has the negative levels allowed.
	Period count	Period count, which will be recalculated from Period from. It is useful for big amount of data for progressive recalculations after periods. Recalculations must be finished until the current period! Upon period recalculations, which are not current, just turnovers are recalculated. Stock records level is recalculated till in current period.

Note: If the recalculation function does not finished correctly, then the user will be in following running asked if she/he wants to continue in unfinished recalculation. If you press Yes, the recalculation continues. If you press No, a new recalculation will run.

Schedule recalculation run on application server

By means of Schedule button, you can ensure the schedule of one-time recalculation run on application server (by Task scheduler). The result is an easy protocol, which you can send by means of notifications (by "Planned task" action). This protocol contains the information about the running task and on the folder 2 - Output there is a simple overview about errors and about the number of standard error protocol as well.

Recalculate daily stock levels

The function is important for daily states calculation on warehouses from entered period. You can even enter the period in blocking periods. The importance of recalculation is mainly for one-time calculations of daily balances even in blocked periods.

To actualize daily balances, just use the shortcut Stock recalculations with the active option calledCalculate daily stock levels.

Picture: The recalculation of daily stock levels form

Recalculation of invoicing and payments

The recalculation of invoicing involves:

• the recalculation of invoicing and payments on the 2nd page of the Suppl./Cust.,
• the recalculation of credits on the 1st page of the Suppl./Cust.,
• the recalculation of payments of invoices.

Picture: Recalculation of invoices and payments form

Recalculate prel. bal. sheet

This function is used for recalculation of turnovers and balances in the preliminary balance sheet. In the form it is necessary to set a business year from that the recalculation has to be executed.

Picture: Recalculate preliminary balance sheet form

Recalculation of bonded warehouse

It is used for comparison of releases and receipts on the bonded stock.

Picture: Recalculate bonded stock form

Error logs

The book of Error logs registers running and progress of various users actions (recalculations, calculations etc.) in K2 program. Each action is classified into a particular type of log. If you want to filter a required type, make active the field Type of protocol and choose the type from an offer.

Detailed information about compiled records and about development of each log is displayed by means of Display log button. Error protocol is interactive, by means of buttons from particular items you can switch to a particular record in a program (each type of protocol contains different buttons according to protocol and displayed information). You can create filters of records in some protocols (documents, articles, serial numbers). You need to take the stars into consideration if you want to create filters of documents and articles.

You can delete protocols by means of Delete protocols buttons and then by filling Data to.

The book is available for users from tree menu Administrator / Recalculations / Recalculation - Error logs.

Picture: Book Error logs

Picture: Book Error logs - items - Stock recalculation

Stock recalculation

Selected fields description:

Action	The type of realized recalculation. Types are closely described in chapter Administrator/Recalculations/Stock recalculations.
Level	Information, what level of articles has been recalculated from production point of view (see recalculation parameter Recalculate all levels).
Error Number	Expression in number of error type; fits the error (action) from Description column. The column is able to use for fast sorting according to error.