Type of Tax

Tax type of an other receivable - selection from the Type of Tax table.

Posting key

A document posting key - selection from the Posting Keys table.

Account

A document posting key - selection from The Chart of Accounts table.

Constant Symbol

A constant symbol of a document.

Invoice Date

Sets the Invoice Date upon doc. issuing, updates the Invoice Date upon changing the Account. Trans. Date.

Matching Symbol

Can be combined from fixed entered signs or with variable parameters.

Cost centre

This cost centre is pre-filled into a newly created doc.

Post Unsettled Balance

Enables to post the document, in which a difference between the total amount on the document and the posted amount occurs.

VAT Reg. No. of Own Company

VAT Reg. No. entered in this field automatically appears on the own company details on the reports, which are printed on documents from this book. The field is to be filled in only if we have the VAT reg. No. registration in another country, and in this book we will issue the documents belonging to the VAT declaration of that other state.

Variable Symbol

You can pre-set the variable symbols which will be inserted into documents.

Variable symbols can be combined from fixed entered signs or with variable parameters "@". A description of parameters may be found in the Settings of Books of Sale / Books of Sale chapter.

Document Number

The book, business yearn, and the number of an Other Receivable.

Addresses

The button to display an addressee or the superior company. Closer description is in the chap. Addressee.

Document

A document (Invoice Out, Internal document...), which is added to an external document.

Select the type of document and the appropriate book will be offered by means of the Document button.

Status

The field for selecting from a code list that enables filtering of documents according to the selected status.

Customer

A business partner's name that you insert by selecting it from Suppl./Cust. book.

Currency

The flag displays that the advance is issued in foreign currency.

VAT

If the field is checked, it deals with a Tax Document.

Gross, Net, VAT

The amounts in document currency. If the doc. is in a foreign currency, the amounts in the Client's currency will be displayed as well.

Cost Centre, Contract Code, Device, Article Code, Code 1, Code 2, Officer 1,Code 2,Officer

The data used to sort the company's activities. Closer description is in the chap. the Basic Code Lists and Supporting Modules K2 – Notes.

Exchange Rate

The document currency and the exch. rate for recalculation to the domestic currency. The rate valid to the date of issue is selected. If the Invoice Exch. Rate According to Acc. Trans. Date option is checked in the Client Paramaters, an exch. rate to the acc. trans. date is filled in. This field cannot be edited any more after you pay and reprice this document.

Exchange Rate According to Date

This button enters an exchange rate from the exchange list that is valid to the date depending on the Exchange Rate According to the Date of Accounting Transaction parameter.

Type of Tax

Classifies the line in VAT return.

Exchange List

This button opens the preview of exchange list of the given currency and sets the cursor on the rate valid to the date.

Payment Method

The method of Invoice payment.

Bank account

The bank account of our "Company" to which the payment is to be sent. If the Uniform Bank Connection for IO client parameter is on, the bank account from the customer in the own company is entered, otherwise the bank account set in the Suppl./Cust. card is entered.

Accounting Transaction Date

Acc. trans. date enters the Accounting.

Matching Symbol

Matching Symbol for acc. documents (see the chapter Accounting - Matching symbols).

Posting key

By selecting a posting key, we will determine how the document will be posted. It is added from the Books of other receivables.

Account Number, Bank/SCB, IBAN

The customer bank account number. It is possible to select the account entered in the Customer card (it is not filled in automatically), or enter the value manually.

Invoice Date

The Invoice date enters the VAT Return. If the Invoice date is null, the document does not enter the VAT Return.

Variable Symbol

The field for Reference number of doc. It can be created automatically according to the settings in Books of Other Receivables. The program notifies you of any eventual duplicities of variable symbols.

Account

Doc. account. The account set in the Books of Other Receivables

No. of Mat. Days

Number of maturity days.

Constant Symbol

The constant symbol added by selecting from a The menu.

Late Charges (%)

The percentage of penalty from delay for each day of late payment from the due date - it is filled from the Suppl./Cust. card. If the Statutory interest is checked, the late charges will be added from the Statutory interest code list.

Statutory Interest

A check mark that determines whether the Late charges will be calculated by the contract or by law.

External Number

External number (text of 60signs).

Control Statement Date

The date of the Control Statement. It is necessary to be filled only if it differs from the Invoice Date.

Date of Issue

The date of doc. issue.

Due Date

The due date of document. According to the settings in the Derive Due Date from Accounting Trans. Date client parameter, the Due date is automatically entered by adding the number of Maturity Days to the value of the Date of Issue field or to the Acc. Trans. Date field. If the Floating Maturity is checked on the Suppl./Cust. card in the Payment Conditions tab, the Due date is filled in according to the Month Shift and Days From The Beginning of Month values.

Description

Here, it is possible to insert a description manually or by selecting it from menu.

Issued by

The name of the employee who has issued the document.

Changed By

The date and name of the employee who made the last change of the document.

VAT Rate

VAT Rate items. We choose from Code list Taxes.

Type of Tax

Tax type items. We choose from theTax Type code list.

Gross, Net, VAT

The amounts in document currency. VAT amount cannot be edited. If the doc. is in a foreign currency, the amounts in the Client's currency will be displayed as well.

Description

Description of an item. You can select from the Cards of other receivables code list or enter any text without links for a code list.

Account

The Selection from the Chart of accounts code list.

Cost centre

Selection from the Cost Centres code list.

Contract Code

Selection from the Contract Codes code list.

Code 1

Selection from the Code 1 code list.

Code 2

Selection from the Code 2 code list.

Officer

Selection from the Officer code list.

Article Code

Selection from the Article Codes code list.

Matching Symbol

Selection from the Matching Symbol code list.

Device

Selection from the Device code list.

Abbreviation

The abbreviation of the card of other receivable.

Number

The internal number of the card.

Name

The name of the card of Other Receivable.

VAT Rate

VAT Rate.

Type of Tax

The type of tax.

Account

The account of an item.

Cost centre

Selection from the Cost Centres code list.

Contract Code

Selection from the Contract Codes code list.

Code 1

Selection from the Code 1 code list.

Code 2

Selection from the Code 2 code list.

Officer

Selection from the Officer code list.

Article Code

Selection from the Article Codes code list.

Matching Symbol

Selection from the Matching Symbol code list.

Device

Selection from the Device code list.

Payment Recalculations

The function for the bulk recalculation of Other Receivables payments.

Payment by Cash Register

Pays the document by cash register automatically. Closer description is in the chap. chap. Invoice Payment - Automatic Payment by Cash Register and Internal Document .

Payment by Internal Document

The payment is done via an internal document automatically. Closer description is in the chap. chap. Invoice Payment - Automatic Payment by Cash Register and Internal Document .

Revaluation to the Date of Balance

This revalues Invoices on the date of balance by an internal document. Closer description is provided in the Accounting - Revaluation to the Date of Balance.

Cancel Revaluation to the Date of Balance

It cancels the revaluation to the date of balance. Closer description is provided in the Accounting - Revaluation to the Date of Balance.

Change Acc. Trans. Date and Invoice Date

The function enables to change the Acc. Trans. Date and the Invoice Date on unconfirmed documents.

Ctrl+F3

On 6. page in Browse will run recalculation of payments.

Shift+F2

On 6. page in This key combination runs the function for automatic payment by cash register on the 6th page in the Browse mode.

Shift+F3

On 6. page in This key combination runs the function for automatic payment by internal document on the 6th page in the Browse mode.

Shift+F5

This opens the form for creating reminders in the book.

Ctrl+Alt+F5

The function enables to choose the document Status.

Shift+F4

Create documents in bulk - repeated Other Receivables.

Process No.: ZAK019

Iden. Report no.: SZAK163

File: Other_Receivable01='AM'

Report description: The report shows the Other receivable doc.

Address in the tree: [Sale] [Other receivables] [Print the documents]

Assignment - No

Yes - displays document posting (data from the 3rd page of the document).

BankContacts - 1

0 - information about a bank connection is not displayed; 1 - information is displayed only in the header; 2 - only in apart for items; 3 - information about a bank connection is displayed in the header and also in the part for items;  4 - 6 values correspond to the 1 - 3 values; just instead of a bank abbreviation the name of a bank is displayed.

BarCode - Yes

Yes - a bar code is displayed.

CodeOfCurrency - No

Yes - a code of currency is displayed (e.g. USD). No - the sign of currency is displayed (e.g. $).

Contacts - 1;Addr;TaxNum;Tel1;Fax1;Email1;WWW

The parameter has a total of 10 positions, the first three are fixed:

 1. position: a user whose contacts from the user card (telephone, mobile, fax, email) are printed. Options: 0 - no user contacts, 1 - the user who has issued the doc., 2 - the currently logged in user, who prints the documents.

 2. position: "Addr" - if it is specified, a company address is displayed.

 3. position: "TaxNum" - if specified, the ID-No. and VAT Reg. No. are displayed.

 4th - 10. position: listed types of electronic addresses of the own company (i.e. there may be up to 7 types).

Example: (Contacts - 1;Addr;;TEL1;FAX1;WWW1): The Company Address will be displayed, behind which are the contacts from the user card, (tax numbers are skipped by an empty string on the 3rd place), then there are electronic addresses with Tel1 type, Fax1, WWW1.

Note: If one piece of data is suppressed, there is no vacancy. Nevertheless, the default order in the report is always as follows: address, Tax No., user contacts, entered electronic addresses of own company.

Description - No

Yes - information from the Description field from the 1st page of the document is displayed.

DraftLabel - Yes

Yes - if a document is not confirmed, "DRAFT" text is displayed in the background of a report. No - "DRAFT" is not displayed.

K2Info - Yes

Yes - displays an informative text about the document issued by the K2 system.

KeepEnvelopeFormat - No

No - the blank space under a place for envelope window is hidden. The saved place is multiplied, if the "ShowBarCode" parameter is set on "No". Useful if the user does not use the window envelopes and does not want to fold the printed document into an envelope according to the cam line guide of a document.

Yes - the place is not hidden - the line between items and the address part will always be in one third of the page.

LangAccordToParams - No

If the report has to be printed in a language that is set in the "Field Language" and "Report Language" parameters, you have to set the value of the parameter to "Yes".

LeftEnvelopeWindow - No

Yes - the address of a customer is printed on the right side (determined for sending documents by mail in abroad where a window for envelope is on the left side); No - the address of a customer is on the left side.

LeftShift - 5

By how many mm the edge of the report is shifted to the left (sets the print on a printer).

LogoPictureFooter - 0

Parameter adjusts the footer logo display. If the parameter is empty, the footer logo is displayed according to the parameter settings Picture in Footer in the function Administrator - Administration of Own Companies. 0 - nothing is displayed, but a place is kept vacant (for a header paper), 1 - neither picture nor free place. File name with png suffix - specific picture in the Pictures directory of the given company.

LogoPictureHeader -

The parameter corrects the logo header. If the parameter is empty, the header logo is displayed according to the parameter settings Picture in Header in the function Administrator - System - Administration of Own Companies. 0 - nothing is displayed, but a place is kept vacant (for a header paper), 1 - neither picture nor free place. The conditions are to set the parameter KeepEnvelopeFormat to No. File name with png suffix - specific picture in the Pictures directory of the given company.

OwnCurrency - 0

In documents in foreign currency: 0 - displays just amounts in doc. Currency, 1- Exchange Rate is displayed; 2 - tax recapitulation that is recalculated into company currency is displayed; 3 - either recalculation of Tax recapitulation or Recapitulation Rate is displayed.

ProportionalFont - Yes

Yes - supplements are displayed in the Verdana font type, No - CourierNew font type.

RefNoAsInvoiceNo - 01/01/2999

If the invoice date of a document (if the invoice date is zero, then acc. trans. date) is greater than or equal to a value in the parameter, then a value of a reference number instead of a document number is displayed in the report in the Registration number field.

Sign - @Vyst;;;

The parameter contains 5 positions:

 1st position determines the person whose signature should be displayed. It may be a picture named according to the Logname of the user who has issued the document (@Vyst) or who prints the document - i.e. according to the current login (@akt) or the current Logname.

The value entered in the Stamp field in Administration of Own Companies is used by default. The path and the name of the file is entered here. The path may be entered by using the alias. Instead of entering the specific file name, it is possible to use %s. The picture must always be in the xxx.png format. If it is not filled in the Administration of Own Companies, the file will be searched in the Picturesdirectory.

An example of an entered task in the Stamp field in Administration of Own Companies:

via alias: k2*DEMO\Pictures\stamp.png (searches the picture in the Client's path. The file stamp.png in the Pictures directory)

via %s: k2*DEMO\Razitka\%s.png (the value entered this way enables to display signed bitmaps to all users who issue documents or are currently logged in and have the file in the PNG format in the directory (in this case the user created Stamp directory).

 2nd position: picture height.

 3rd position: distance from the left edge.

 4th position: distance of a picture from the upper edge of the given section.

5th position: picture width.

Example: (Sign - @vyst;27;47;0;83) prints the signature of the user who has issued the document, height is 27 points, left indentation of 47 points, by the upper corner. The picture is 83 points wide.

If the parameter is set to 0, the stamp will not appear.

SupplFromCustomer -

0 - Nothing is displayed, Empty value - a Business Text from a Customer card is displayed. If the parameter is filled in, and if there is an existing comment type on the Customer card that is identical to the parameter value, the text of this comment is displayed. If the given comment type does not exist, the entered type of supplement from the notes on the Customer (e.g. the DZ type). If both comment and supplement type are identical, the comment has priority over the supplement.

SupplFromClient - TEXT

The TEXT value displays information from the General information field from an own company. Otherwise it displays supplement type from the Client parameters.

Title -

The entered value of the parameter is displayed as a report title. If the parameter is empty, the original name of the document is printed.

Process No.: ZAK019

Report ID: SZAK164

File: Other_List.AM

Report description: The report shows the List of other receivables.

Address in the tree: [Sale] [Other receivables] [Print documents]

NoInteractive - No

Yes - the input form will not be displayed.

ReportID - 0

0 - sort by document number;

1 - sort by date of accounting event;

2 - sort by due date;

3 - sort by gross amount,

4 - sort by Comp. Reg. No.,

5 - sort by currency,

6 - sort by supplier/customer,

7 - sort by tax point date,

8 - sort by cost centre.

ShowBothCurr - Yes

Yes - displays the amounts in the currencies of both the advance and the company.

ShowCustContrAbbr - Yes

Yes - displays the abbreviation of company; No - displays the name of company.