Plan Type

Pre-setting a plan type for Transfer Motes. (A further description is provided in the chapter Plan Type).

Matching Symbol

A matching symbol for Transfer Notes.

Posting Key of Transfer Note

Pre-setting a post key for accounting of Transfer Notes.

Double Confirmation of Transfer Notes

If the option is active, it is necessary to confirm Transfer Notes in two phases. After first confirmation there is no possibility to make any changes in  the document; you can change only some data in items (the field On Location, On Handling Units). A document after the 1st confirmation is indicated by the icon . After the second confirmation, the system proceeds to the transfer of articles. A Transfer Note can be posted only after the second confirmation.

Assign Batches and Locations to Releases While Saving

On - while saving a Transfer Note, a batch will be automatically filled in by the FIFO method into all items that register batches and that have no batch set. K2 evaluates the order of batches for release according to the FIFO method based on the batch abbreviation that is created by the date of creation of the batch and its serial number within the date by standard. Giving also applies to location. Only locations with the active Automatic release option are automatically added, in the order of the location abbreviation.

Off - the user must enter the batch and the location upon release by himself. The user may also make use of the automatic completion (the same as if this option was active) via the Ctrl+F6 keys (on the 2nd page of a Transfer Note in the Change mode).

From Warehouse

Pre-setting a release warehouse for Transfer Notes.

From Zone

Pre-setting a releasing zone for Transfer Notes. The contents of the selection are filtered according to the set release warehouse.

To Warehouse

Pre-setting a receipt warehouse for Transfer Notes.

To Zone

Pre-setting a releasing zone for Transfer Notes. The contents of the selection are filtered according to the set receipt warehouse.

Post Unsettled balance:

Allows the user to post a Transfer Note with an existing non-null difference between the total amount in the Transfer Note and the posted amount.

Ignore Receipt Price

Pre-setting of options for the documents of Transfer Notes. The pre-setting of options may be used for internal transfers of batches within warehouses with the price according to batches, as the activation of this function simultaneously deactivates the checks of multiple receipts of batches.

General meaning: if the option is activated on a stock document, the actual price of incomes is ignored and the item is valued like a release (according to the method of valuation of an appropriate stock).

Double Confirmation of Stocktaking Lists

In the case of double confirmation of stocktaking lists, a double insertion of stocktaking levels is required. After the first confirmation it is necessary to enter the stocktaking levels once more (for check); only then you can confirm the stocktaking list for again.

Stock

The option to pre-set a stock for the stocktaking.

Check Location / Batches / Contract Codes / Serial Numbers / Handling Units

The option to pre-set the dimensions of the auxiliary stock records that are to be checked within a stocktaking.

Surplus Valuation - Price by Batches

The option to choose a method of valuation of surplus for situations when the valuation by batches is applied and the batches are not checked during the stocktaking (the Article cards with a batch records to stock with a method of valuation by batches).

You can choose from the Planned Stock Price, the Sliding Price, or the Price of Last Batch (the last batch is searched for only within batches that had their first receipt to one of the stocks of an own company; batches of production in progress and batches with a null stock price are ignored).

Surplus Valuation - Sliding Price

A surplus valuation method for valuation by a the sliding price (Article cards to stock with the method of sliding price; Article cards without batch records).

You can choose either the Planned Stock Price or the Sliding Price.

Prefer Release of Batches with FIFO Flag

The options is useful if an article has a batch record and batches are not checked within the stocktaking.

On - batches with the active FIFO option are preferred in the assignment of batches to releases. The order of assigning is as follows: 1) batches with FIFO in Available, 2) batches with FIFO in Assigned, 3) batches without FIFO in Available, 4) batches without FIFO in Assigned.

Off - the FIFO option is not taken into consideration in the assignment of batches into releases; the order is as follows: 1) batches in Available, 2) batches in Assigned.

Split Items into Positive and Negative Release Notes

On: during the correction, an individual Release Note is created for the positive items, and another one is created for the negative items.

Off: during the correction, only one Release Note is created with both positive and negative items.

Allow Batch Split on Transfer Notes

The parameter influences the possibilities of automatic transfers during the location check.

On: you can use transfers in which the batch availability splits into multiple locations.

Off: The whole batch availability must stay in one location; otherwise, the transfer cannot be completed.

Transfer Notes as a Non-Corrective Document

Automatically suggested Transfer Notes for the lowering of deficit and surplus between locations may be created as "non-corrective" documents. The characteristics of this features are described in the chapter Logistics / Stock / Stocktaking / Definition of Stocktaking in the book of Stocktaking / Processing..

Book of Sale

A book of Sale in which the corrective documents will be created.

Default customer / Contract Code / Method of Transport / Form of Order / Payment Method / Shipping Method / Cost Centre

The setting of obligatory fields for a corrective Sales Order and Release Note. If no default cost centre is set in the document, it will be completed according to the stock. In the case of Transfer Notes, the cost centre is always completed according to the stock automatically.

A Sales Order's default code is valid for a corrective Transfer Note as well.

Abbreviation

Warehouse abbreviation. The filling of this field is obligatory.

Name

Name of a warehouse.

No.

Order number of record.

Summing, Accounting, Default accounting

Warehouse type.

• Summing: a simulated warehouse created by basic (physical) warehouses which display summary data about states and movements on those warehouses.
• Accounting: a warehouse enters into accounting. You set the method how to value the articles on the accounting stock. If the accounting warehouse is at the same time the summing warehouse then the value is copied on all the basic stocks.
• Default accounting: sliding price on the 2nd page of Articles will be always displayed from this warehouse, not from the accounting one according to a current selected warehouse in the field Information from a warehouse.

Firm

Setting of the firm of your own. When changing your own company on the card of the summation accounting warehouse, your own company will be changed in all subordinate physical warehouses.

Warehouse type

Code list for special edit. Standard does not work with this field.

Stock price

The method how to value the Articles on stocks. You set it in accounting stock. If the accounting warehouse is at the same time the summing warehouse then the value is copied on all the basic stocks.

K2 programme supports these methods of stock evaluating:

• Sliding price: is calculated with each receipt. At the same time it ensures the correct release price in real time.
• Fixed price: guarantee the same prices of receipt and release free from "reality".
• According to batches: the fixed price according to batch. Each batch is evaluated by the price of the first receipt. If the receipt of a batch is made on several items within one document, then the batch is valued at the average price of the given items.

Address

Field for entering the address (city, street, state, postcode) of the stock.

Cost centre

Cost centre which the specified stock will be connected with. Upon transfer notes and job cards issuing the cost centre is copied into these documents.

Account

Account from chart of Accounts. In case it is entered all the movements of the articles on this stock will be booked on this account regardless of articles types. If you want to distinguish stock accounts according to Articles category then the field is not completed and the accounts for particular articles category are set in code list called Posting kind. Afterwards the account in this code list takes precedence over the account in this field. If proper Article type does not find the account in code list Posting kind, the account from this field (if the field is not completed, the error report will come up upon the document liquidation) is inserted into an accounting document.

Posting Kind

Code list can define setting of how to book various article categories into various accounts from chart of Accounts. In case it is entered all the Article movements of this stock will be booked according to this setting. In code list you paste abbreviation, description, posting kind, date and the account from chart of Accounts. By using the date field in a code list, it is possible to limit that record. E.g. if there is a record with the kind of accounting A, the account 1, date 00/00/0000, a kind of accounting A, the account 2, the date 31/12/2009, all the stock documents with the date of confirmation earlier than 31/12/2009 will be accounted on the account number 1 a and all the documents with the date later than 31/12/2009 will be accounted on the account number 2.

Location for surpluses

Location for inventory surpluses. Article will be accepted for this placement if there is an inventory surplus and the placements are not monitored during the inventory.

Location evidence

If the selection is activated, it is registered on the location stock upon an Article which has the selection Register location on the card.

Contract codes register

If the selection is activated, contact codes upon an article which has the selection Contract codes register activated, are registered on the stock.

Register of handling units

If the selection is activated, a warehouse register of article cards can be extended for handling units. Handling units are placed as a part of an auxiliary warehouse register upon a warehouse movements of Articles.

Machine is just for Articles on the 1 location

Deactivated: location is added into releases according to an abbreviation automatically.

Activated: location is added into releases just in case the articles is on one location.

The date of blocking of stock movements

The date when all the movements on the appropriate warehouse are blocked. For instance You can use it for movements blocking in consequence of stocktaking closing over the appropriate stock.

Note.: The date entered in this field is not related with the selection Blocking... upon this field.

Blocking...

Various movements on stock regardless of movements date can be blocked by activation of those selections. Blocking is controlled upon documents saving.

Load the items with non assigned planned warehouses into Reserved and Ordered

If the box is checked, in the Article book for this warehouse , in the Ordered and Reserved columns, the quantity is calculated for purchase or sale items that have no warehouse or this warehouse selected in the Planned warehouse field.

Note.: This field is displayed and accessible just in case there is not checked the field Independence of coverage on the informational stock in the client parameters.

Changed

The date and name of the user who made the last change to the record.