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Invoices In
Register supply orders. The invoices serve as the tax documents in the accounting. At the same time, evaluation of the purchase of articles and supplier off takes is done from the invoices, and it is always according to the Accounting Transaction Date.
Picture: Open menu of the Purchase/Supplying - Invoices In module
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Invoices In Book
The functions and bulk processing above the Invoices In book is similar to those in Invoices Out.
Picture: Invoices In Book
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Account Number
The account number field is an obligatory item to Invoices In. If there is a default bank account set at the given supplier, then the following data will be copied from the bank account automatically during the creation of a new invoice: account number, IBAN, bank name and bank code.
In the Account Number field, the Bank Accounts book may be called, in which all the supplier's bank accounts are stated. The Ins key may be used to insert a new bank account. Using the F5 key enables to change the current one.
If on 3. On the Client Parameters page, check flag for the Optional bank account for invoices in, then the bank account during saving the invoice will not be required. This field can be used e.g. when we pay the Invoices in cash and do not want to fill in a bank account on the 1. St page of the Invoice In.
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Payment Status
On the Payments tab, you may find the Payment Status field, where you may suspend or completely block a payment. Payment status can take up values Allowed, Suspended, Blocked. Documents with the payment status Suspended or Blocked cannot be inserted on a banker's order.
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Basic data (1st page)
The 1st page of the Invoice In form shows the basic data relevant to the whole document. The same as with Invoices Out, the first three rows make the documents' header, which is divided by a horizontal line from the other data. The header of the documents is repeated on all sides.
Picture: Invoice In - 1stpage
Field Description:
Order confirmation |
The number of the Purchase Order that the Invoice is linked with. If the invoice has been issued as a free document, this field is empty. Note: Before we create an Invoice, we determine by means of a wizard whether the document is linked or free. It is not possible to change the Purchase Order in the Change mode any more. |
Addresses |
The button displays an addressee or superior firms. For further information, see the Addressee chapter. |
Invoice |
The book, Business Year and Number of an Invoice. |
Status |
Field for selection from a code list. This field enables to filter a document according to the selected status that the user has selected. |
Supplier |
A business partner name that is inserted by selecting from the Suppl./Cust. book. In the case of a new partner, you can insert anew Supplier/Customer card into this book by pressing the Inskey (or by the F6 key - insert according to the indicated specimen), edit (by pressing the F5 key) or only browse a card (by pressing the F4 key). |
Gross |
Button for changing the gross price. It is used to adjust the value in order to match the value on Invoice In (the creator of the invoice may use e.g. different rounding). This is used in Change mode. Note: This must be last step before confirmation; during the transfer to change and repeated saving, the value will be recalculated to the total of Net + VAT. |
Prices |
The amount for which the Invoice has been issued. There is the gross price, net price and also the amount of VAT in this row. |
Currency |
The check mark indicates that the invoice is issued ina foreign currency. |
VAT |
If the field is checked, it is a common invoice for which the value added tax is paid. |
Credit note |
If the option is checked, it is a Credit note. |
Variable symbol |
Variable symbol If the field is not filled in, the variable symbol from the external number will be filled in automatically. |
External number |
External number (60-character text). If no variable symbol is entered, the variable symbol is automatically filled in after entering the external number. Only numbers without characters, are filled in the variable symbol e.g. external number 10/2020/12 will be in the variable symbol 10202012). |
VAT Control Statement Dae |
Date for VAT Control Statement. It is necessary fill in only if it differs from the Accounting Transaction Date. |
In the Invoice In document, the icon
- VAT payer reliability icon,
- verified accounts of bank connection.
If the tax summary is edited manually, the following icon 
will appear in the header
It is possible to assign random types and kinds of notes tothe invoices, eventually you can use the Header Text or the Footer Text. Further description of the work with attached documents and ext. documents is stated in the Basic Code Lists and Supporting K2 Modules - Notes chapter. Supplier Internal Text tab serves to display the supplier's internal text. Then you can use the folders Tasks and Activities. Closer description of work with the folders is stated in the Tasks - Document Folder and Activities - Document Folderchapters.
The payment conditions can be displayed on the Payment conditions tab.
Basic data of the Invoice In headers are divided into several tabs; their functionality is the same as with Invoices Out.
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Credit Notes - PURCHASE
The description of Credit Notes over the Invoices In is similar to the one provided in the chapter Credit Notes at Invoices Out.
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Posting - PURCHASE
Credited Receipt Card is evaluated as a release. This may cause that the stock price will be different from the price on the Credited Invoice In, and an unsettled balance remains on the accounts 111 and 131. The differences must be re-booked into costs. In order not to do so manually, it is possible to insert a posting key on the Credit Note, which will have set the posting of the difference between the invoiced and stock price to account 501/111 (or rather 131). Set the abbreviation of the posting key into the StockDocPostingKey parameter. It is possible to use the standard posting key "PR_OD".
Picture: PR_OD Posting Key
If we create a price credit note to Invoice for material / articles, the credit note items will be marked as incidental cost, which can then be allocated into the original Receipt Card. If we do so and the incidental costs are posted to a different analysis 111 (or 131), it is suitable to create new posting key to post the Invoice – price credit note, where the Invoice account / 111, IC will be set for stock items. Set the abbreviation of the posting key into the StockDocPostingKey parameter. It is possible to use the standard posting key "PF_VN".
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Instalment Invoices
The principle of instalment buying and suspensions is similar to Instalment Selling , Suspensions.
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Functions over Invoices In
Over Invoices In are similar to the Functions over Invoices Out chapter.
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Invoice In Reports
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Invoice In
Process No.: ZAS012 |
Report ID: SZAS014 |
File: PF_DOK01: |
Report description: Invoice In. The report enables to save parameters into the "*.xml" file. The bulk export into the "*.pdf" file and sending by email are possible. |
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Address in the tree: [Purchase / Supplying] [Invoices In] [Print documents - Lists] |
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Report parameters:
Assignment - No Yes - displays booking of documents (data from the 3rd page of the document). |
BarCode - Yes Yes - a bar code is displayed. |
Batch - No Yes - batches for an item are displayed. |
BatchAttr - 0 0 - nothing is displayed; 1 - batch parameters are displayed; 2 - required batch parameters are displayed. |
BusinessRegister - 1 Information about the Business register fromthe Administration of own companies is displayed. Own comapanies settings 0 – does not display information about the Business register, 1 – displays text about Business register of maximum two rows, 2 – displays text about Business register of maximum four rows. |
CodeAndCentre - 0 The cost centre and the code are displayed according to the setting: value 0 - nowhere, 1 - in the heading, 2 - in items, 3 - in both places. |
CodeOfCurrency - No Yes - a code of currency is displayed (e.g. USD). No - mark of currency is displayed (e.g. $). |
CombineOrigItem - Yes Yes - combines the items with the same "OrigItemF" (if it is not different in price and the other attributes). |
ContactsFrom - 1 1 - Displays contacts of the user who issued the document, 2 - displays contacts of the user who prints the document. |
DefaultExport - No It is described along with other export parameters in the Report parameters for bulk sending by email chapter. |
Description - No Yes - it displays information from the Description field from the 1st page of the document. |
DescriptionFromItem - Yes Yes - a supplement that is entered into the Description field on a document item is displayed. |
Discount - Yes Yes - a discount entered on item is displayed. |
DraftLabel -Yes Yes - a "DRAFT" is displayed at the background of the report if a document is not confirmed. No - a "DRAFT" is not displayed. |
Export_... - various parameters The report also includes export parameters described collectively for all documents in Report parameters for bulk sending by email chapter. |
FormerInvoice - 1 Displays the reference to the original invoice in the form: 0 - variable symbol , 1 - number, 2 – number and reference number during the printing of an invoice as a Credit note. |
Interactive - No No - an input form to enter parameter values is displayed. |
K2Info - Yes Yes - displays informative text about the document issued by the K2 system. |
KeepEnvelopeFormat - No No - the empty place is hidden under tht place for the envelope window. The saved place is multiplied if the "ShowBarCode" parameter is set on "No". This is useful when the user does not use the envelope window and does not want to fold the printed documents into envelopes by the line on the document. Yes - the place is not hidden - lines between items and the address part will be always in a one-third of a page. |
LangAccordToParams - No If the report is printed in the language that is set in the "Field language" and "Report language" parameters, then you have to set the value of the parameter to "Yes". |
LeftEnvelopeWindow - No Yes - the customer address is printed on the right side (intended for sending documents by mail in abroad, where the window for the envelope is onthe left side); No - the customer address is on the left side. |
LeftShift - 5 By how many mm the edge of the report is shifted to the left (used for setting up printing on the printer). |
LogoPictureFooter - 0 The parameter corrects the footer logo. If the parameter is empty, the footer logo is displayed according to the parameter settings Picture in Footer in the function Administrator - Administration of Own Companies. 0 - nothing is displayed, but there is a free place (for a header paper), 1 - neither picture nor free place. File name with png suffix - particular picture in Pictures directory of a particular company. |
LogoPictureHeader - The parameter corrects the header logo. If the parameter is empty, the header logo is displayed according to the parameter settings Picture in headerin the functionAdministrator - System - Administration of own companies. 0 - nothing is displayed, but there is a free place (for a header paper), 1 - neither picture nor free place. The condition is to set the parameter KeepEnvelopeFormat to No. File name with png suffix - particular picture in Pictures directory of a particular company. |
Notes - Enter the comment type from the document header which is to be displayed in the report into the parameter. To display more comment types, it is necessary to separate the individual types by using the semicolon (e.g. MAIL;CMR). If more comments of the same type are found, all of them are displayed. |
NumberOfItem - 1 0 - no number is displayed, 1 - number of a sales order item is displayed; 2 - order number is displayed. Always in the "#001" format. |
OneLineItem - No Yes - document item is always displayed on the 1st line. |
ProportionalFont - Yes Yes - displays the supplements by the Verdana font, No - CourierNew type of font. |
SerialNumber - No Yes - serial numbers for items are displayed. |
Sign - @Vyst;;; The parameter has five places: 1st one marks the person, whose signature will be displayed. It can be the picture named by the user's Logname, who has issued the doc (@Vyst) or who has printed it - or according to the current login (@akt) or particular Logname.
The value entered in the Stamp field in Administration of Own Companies is used by default. The path and the name of the file is entered here. The path may be entered by using the alias. Instead of entering the specific file name, it is possible to use %s. The picture must always be in the xxx.png format. If it is not filled in the Administration of Own Companies, the file will be searched in the Picturesdirectory.
An example of entered task in the Stampfield in Administration of Own Companies: via alias: k2*DEMO\Pictures\stamp.png (searches the picture in the Client's path. File stamp.png in The picture directory) via %s: k2*DEMO\Razitka\%s.png (the value entered this way enables to display signed bitmaps to all users who issue documents or are currently logged in and have the file in the PNG format in the directory (in this case the user created Stamp directory).
2nd: height of picture. 3rd: distance from the left corner. 4th: distance of picture from the upper corner of the given section. 5th: width of picture. Example: (Sign - @vyst;27;47;0;83) prints the signature of the user who has issued the document, height is 27 points, left indentation of 47 points, by the upper corner. The picture is 83 points wide.
If the parameter is set to 0, the stamp will not appear. |
SortBy - The field is filled with the value of the field from the sales items (e.g. C_Zbo;Zkr or CF_CeJePlM). Items on a document are sorted according to the parameter value. The parameter is empty by default. If the value of this parameter is specified, then the items are not combined, even if the CombineOrigItem parameter is set to Yes. |
StateOfOrigin - No Yes - a code of tariff and a country of origin are displayed for the items. If it is filled on a batch, the information from the batch are displayed; otherwise the data from the Article card are displayed. |
SupplFromArticles - 0 - Nothing is displayed, Empty value - a Business Text from an Article card is displayed. If the parameter is filled in, and if there is an existing comment type on the Article card that is identical to the parameter value, the text of this comment is displayed. If the given comment type does not exist, the entered type of supplement from the notes on the Article card will be displayed (e.g. the DB type). If both comment and supplement type are identical, the comment has priority over the supplement. |
SupplFromCustomer - DZ 0 - Nothing is displayed, Empty value - a Business Text from a Customer card is displayed. If the parameter is filled in, and if there is an existing comment type on the Customer card that is identical to the parameter value, the text of this comment is displayed. If the given comment type does not exist, the entered type of supplement from the notes on the Customer (e.g. the DZ type). If both comment and supplement type are identical, the comment has priority over the supplement. |
SupplFromItem - 0 - Nothing is displayed, Empty value - displays the entered text from the Text tab from the document item. If the parameter is filled in, and if there is an existing comment type on the document item that is identical to the parameter value, the text of this comment is displayed. If the given comment type does not exist, the entered type of supplement from the notes on the document item will be displayed (e.g. the TX type). If both comment and supplement type are identical, the comment has priority over the supplement. |
SupplFromMandant - TEXT The TEXT value displays the information from the General information from own company field. Otherwise it displays the entered supplement type from the Client parameters. |
TaxRecapitulation - Yes Yes - it displays the tax recapitulation. |
Title - The entered value of the parameter is displayed as a title of the report. If the parameter is empty, an original name of a document is printed (e.g. Invoice). |
TotalAmount - No Yes - information about the total amount is displayed. |
TotalItems - No Yes - information about the total number of items is displayed. |
Weight - No Yes - the information about the total weight is displayed. |
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Invoice statement
Process No.: ZAS012 |
Report ID: SZAS034 |
File: PF_VYP01: |
Report description: Statement of Invoices In including sums for individual lines. |
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Address in the tree: [Purchase / Supplying] [Invoices In] [Print documents - Lists] |
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Report parameters:
SupressSum - No Yes - supresses sums for individual documents. |
ShowNominalValue - No Displays nominal values of invoices (without deduction of advances). |
