Purchase

The base of the Purchase/Supply module is the database of Purchase orders, from which it is possible to educe Invoices in, Delivery confirm. and Receipt cards by automatic transferring the data into these documents.

Picture: Tree menu of the Purchase module

All activities in the Purchase module are based from the orders database. In the K2 IS, Purchase Orders have two meanings:

• Sales orders registration.
• Monitoring of One Commercial Case of a purchase - purchase order, invoicing, receipt of an article.

Modes of course of a Purchase Case:

• You issue an purchase order and send it to a supplier. Later you will receive an Invoice In and you expect, that the ordered articles, for which a receipt card will be issued later, will be delivered with the invoice together. In this case, you issue the order without the other documents and when you receive the other documents, you will enter them to K2 IS by one of the procedures stated bellow.
• You will receive an invoice in without the before issued purchase order. During the receipt of an article to the stock, it is required, that it would be evident that this article relates to the same article which is entered on the invoice in (we want to link the Receipt Card with the invoice in). In this case you create the Invoice In with the order together and when you receive the articles you will enter the Receipt Card from this order by one of the procedures stated bellow.
• You will receive an invoice e.g. for services. A purchase order was not issued in advance, a receipt to a warehouse will not be performed. In this case you consider the invoice is a free document and you do not need to create any document linked with this invoice, so you do not need to issue the order either.

In the first and second case, we will use purchase orders, whereas in the third case we will not.