User documentation
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Introduction to the K2 program
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Range of Licences
Application server K2 Professional includes an environment for administration and setting of K2, a development environment for creating user reports and user-defined functions.
Each K2 Professional user license includes services and modules in the range, which is described in the program documentations:
- Basic functions
- Tasks
- Calendar
- Letter post
- Marketing
- Sale
- Purchase
- Complaint / Services
- Logistics and Warehouse
- Shipment services
- Production, TPP, Production planning
- Projects
- Customs
- Finance
- Accounting
- Intrastat
- Assets
- E-shop
- Administrator
- Call centre
Application server K2 Enterprise includes functions of the application server K2 Professional extended by services and modules in the range, which is described in the program documentations:
- Payroll
- Task scheduler
- Notifications
- OLAP analysis services
Each K2 Enterprise user´s license includes functions and modules in the range of license K2 Professional extended by services and modules in the range, which is described in the program documentations:
- Workflow
- Analysis services
Web services server
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User's Log-In K2 Information System
IS K2 is started by the K2.exe file. When the file is launched, the K2 logo appears, showing the progress of the login window loading.
Picture: Loading the login window after running K2.exe file.
If the K2.exe file fails to enter the K2 Server Installation folder, message about access inability appears. This message will remain on the screen for 10sec.
Picture: The report about K2.exe file access inability to the K2 Server Installation folder
Every K2 Information System user is uniquely identified by his/her User's (working) Directory Number (e.g. 'U0004' - see the chapter Basic Screens Description - Desktop, item number 6). User's Abbreviation and his/her Password, that are used for the user's Log-In the programme, are assigned to each this number. An abbreviation and a user's password are limited by the length of max. 12 characters). The abbreviation ("Name" – see the picture) can be set up or changed by the administrator at any time. Every user can change his/her password by himself/herself at any time (see the chapter Basic Functions – Main Menu Functions – Tools – Change Password). Client means a firm into which the user logs in (by default, client DEMO is set in the K2.INI file).
Picture: Log-In Window of K2 IS
Shortcut of the running program with an icon will be located in the operating system taskbar after user's log-in into K2.
Picture: Taskbar of Windows operating system - the standard icon of a running program K2
For production versions of K2, each user for the client or all users according to the clients can have their own icon set for the shortcut of the running K2 program. The program searches the icon.ico icon file first in the U000x basic user folder, if none is found there, it searches icon.ico in the client's folder. If it is not found there, the standard K2 icon is used.
The icon.ico file should preferably be in the same format and size as the icons in the K2 Conf\Img k2.color.ico folder.
Picture: Taskbar of Windows operating system - the standard icon of a running program K2
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Multiple Log-In
Under the same user's name and password every user can multiply log-in K2 information system. You will use it for the multiple log-in especially in the situations when time-consuming operations have been executed. Thus, you can use multiple log-in the programme and carry on working in the next log-in.
A general setting 'Uxxxx' of the User's Directory is used for the first log-in (see the chapter User's Log-In K2 Information System) - page . For every following log-in, general setting of the directory is 'Uxxxxyyy' where 'xxxx' means the user's number and 'yyy' means a log-in number.
Attention! The final log-in number is not a serial log-in number! When you use the multiple log-in under the same user's name (number) there will be a notice displayed in turn with an apparently serial number. (The first log-in is always zero log-in so the notice will not be displayed.) If we log-out for example from the second log-in (a session) (a link in the taskbar of the operating system is numbered '-1', see the picture below) and we log-in again, a notice about the first multiple log-in will be displayed (it means that the first dispensable number in the defined numeral row has been used as the log-in number).
Note: In programme parameters (link properties) you can define the log-in number under which the programme will be opened. In that case if the same log-in number has been already used by another user, you will not be allowed to log-in the programme. The programme initialization parameters are stated in the Technical Guide.
Picture: Taskbar of Windows operating system - the standard icon of a running program K2
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Linking K2 user with Windows login
K2 program enables to link K2 user with the currently logged Windows user. Linking is performed in the bottombar of K2 program - by clicking the left mouse button on the current user, see a picture.
Picture: Desktop - linking the K2 user
When you click on the user in the bottom bar, the log-In Window of IS K2 is displayed. In order to avoid an unauthorized user executing a linking, K2 requires a password of the currently logged-in user who has to be linked in this log-in window.
Picture: Log-In Window of K2 IS
After you fill-in the correct details the window will close and 
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Picture: Desktop - the linked user
To unlink just click the button . Unlinking can be performed by the system administrator in the Users book by using SHIFT+F8 key combination. This function does not restore the display on the start page. The change does not take effect until K2 is switched on and off.
If one user is already linked (e.g. K2) and other user (e.g. Demo) wants to be linked, the following message will be displayed after clicking on the user Demo in the bottom bar:
Picture: Report whether we want to disconnect the linked user
If you choose "Yes" the currently linked user (K2) will be disconnected and Demo will be linked. If you choose "No" nothing will be changed.