Setting of Purchase

In the section called Setting of Purchase, it is possible to activate individual books and forms, in which we pre-set the data necessary for work with the the module Purchase.

Picture: Open menu of the Purchase/Supplying - Basic Data - Setting of Purchase module

Purchase order specimens:

Activating this function opens the General Specimens book. To create a new Purchase Order from a specimen, select a Purchase Order specimen by moving the light indicator on a relevant item and pressing the Enter key.

More settings of Purchase:

The settings of User Parameters, Client Parameters, is described in relevant subchapters of the section Administrator. The settings of Books of Purchase and Warehouses in chapters Purchase and Warehouse.

Books of Purchase

Purchase documents are registered and divided into the Books of Purchase. Recording of books is stated in the Books of Purchase table. Books allow even more detailed division by means of business years. Bulk changes over the Books of Purchase can be performed by using the PurchaseBooksBulkChange.pas script.

Picture: The Books of Purchase book

Description of the work with books, setting principle and description of page 0 are stated in the Administrator / Administration of books chapter.

Picture: Books of Purchase - tab 0

Default settings

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Picture: Books of Purchase - default settings

Field Description:

Tax Type	Tax type for invoice - selection from the Tax type table.
Plan type	Presetting of plan type for documents. Detailed description is provided in the Basic Code Lists and Supporting K2 Modules - Plan Type chapter).
Matching Symbol	Matching symbol of the Purchase Order.
Double confirmation of Receipt Cards	If this option is activated, the Receipt Cards are confirmed twice. The first confirmation will execute the physical receipt of articles into stock records ("CFPrip" field - Received); however, it is not possible to have disposal of the articles yet. A document after the 1st confirmation is indicated by the icon . Only the second confirmation of the Receipt Card enables the receipt to stock for free disposal. From the accounting point of view, the date of the first confirmation is the decisive factor for Receipt Cards.
Assign batches and locations to releases when saving	On - when saving Receipt Cards, batches will be automatically inserted by means of the FIFO method into each Receipt Card, which have the batch records and where no batch is inserted. The K2 IS evaluates sequence of batches for release according to the FIFO method on the basis of the batch abbreviation that is standardly created with the date of batch creation and with the ordinal number within the date. Assignment applies also for locations. Only the locations with active Automatic Release option are automatically assigned in the order of location abbreviation. Off - the user must enter a batch and a location by themself upon release. The user can use the automatic assignment (as well as if this option was enabled) by pressing the Ctrl + F6 keys (on the 2nd page of Receipt Card in the Change mode).
Warehouse	Preset warehouse for Receipt Cards.
Zone	Preset warehouse zone for Receipt Cards. Contents of offer is filtered according to the set warehouse.
Posting Key for Advances	Posting Key for Advances - selection from the Posting Keys table.
Dr account for advances	Net account for advances - selection from the Chart of Accounts table.
Cr Account for Advances	Gross account for advances - selection from the Chart of Accounts table.
Constant Symbol	A constant symbol which will be automatically completed into the Invoices In of given Book of Purchase.
Book of Advances	The book where the advance to purchase order will be created. Values (posting key, accounts, tax type...) are entered into a new advance according to the settings of the book stated in this field. If the field is empty, the advance will be created in the same book as the purchase order.
Tax Type of Advance	Tax Type of Advance - selection from the Tax Type table. This tax type is pre-filled into an advance, unless the Tax Type of Advances from Purchase Orders parameter is on.
Tax Type of Advance from Purchase Order	Presetting a tax type of advances when creating an advance from Purchase Order. If the option is checked, a tax type from a Purchase Order is prefilled in an advance. If the option is not checked, a tax type from a Book of Purchase is prefilled in an advance.
Confirm also subordinate Delivery Confirmations when confirming a Purchase Order	The option enables to automatically confirm selected subordinate documents when confirming a Purchase Order. If confirmation fails (e.g. The user has no permission), the program displays message, that the header contains an unconfirmed document.
Cost Centre	Presetting a cost centre for documents.
Posting key for Invoices	Posting key for Invoices - selection from the Posting Keystable.
Account distribution of receipt card	Receipt Card posting key - selection from the Posting Keys table.
Account	Payables account for posting of Invoices In. Selection from the Chart of accounts book. If the account is defined, it is inserted into the Account field in an Invoice In.
Codes	It adds the selected codes into entered fields by default.
Post unsettled balance	It enables to book a Purchase document to which a non-zero difference between the total amount on the document and the booked amount exists.
Ignore receipt prices	Presetting option for Receipt Cards. If this option is activated on a Receipt Card, the actual price of the receipt is ignored and the receipts are valued as release (according to the method of corresponding warehouse evaluation).
Excise tax - Invoice	Checking the field will ensure that every newly created Invoice in this book will have the Excise Tax field checked.
VAT reg. No. of own company	VAT reg. No. entered in this field is automatically displayed in the data of own company in records printed over documents from this book. The field is filled just in case that you have the registration to VAT Reg.No. Also in another state. Just those documents, which belong to VAT Reg.No. return, are issued in this book.